Westwood Estates HOA Board meeting

WECIA Homeowners Association regular board meeting is scheduled for August 2, 2021 at 7 p.m. Location of the meeting is 3203 Turtle Grove Circle. All are welcome to attend.

WECIA Board meeting June 7, 2021 minutes

Westwood Estates Community Improvement Association

Regular WECIA Board meeting June 7, 2021    Minutes

Call to order:  7:02 p.m.      Location:  Westwood Park

Board members present:  Elaine Platt, Mark Coppock, John Byers, Shelton Riggins

others present:  Mike Stafford

Minutes from Previous Meeting in May:  reviewed and accepted by the board

Treasurer’s Report:  Current balance is $35,575.03

Block and Officer’s Report:  none

Old Business: 

  1. memorial for deceased residents Mr. Burl Russell and Mr. James Carter was discussed.  We will discuss further about getting something for the park such as a security light at the entrance.
  2. Disc Golf goals are being considered for the park
  3. Action on gravel driveway on Westwood Main.  Board will address the problem with a letter to resident from Association Services.
  4. 2021 Board positions are as follows:

President:  Shelton Riggins

Vice President:  John Byers

Treasurer:  Mark Coppock

Secretary:  Elaine Platt

Member at Large:  Mike Stafford

New Business:  Mike S. will replace pavilion lights with LED bulbs

Next Meeting:  August 2, 2021 at 7 p.m. at the home of Shelton Riggins.  3203 Turtle Grove Circle.  At this meeting we will discuss National Night Out and the Halloween party

Westwood Estates Community Improvement Association

Regular Board meeting of May 24, 2021


Call to order:  6:53 p.m. at the park

Members present:  Elaine, Mark, Shelton, John.  Extras present:  Mike Stafford, Clyde Garland

Old Business:

Board voted to approve Association Services to pursue legal action for residents having past dues.  There is approximately $2000 total past dues.

Board discussed having a plaque or something in memory of Mr. James Carter and Mr. Burl Russell.  These two residents have recently passed away.  They were very active members of our community.

Resident complained of bright light entering their back windows as a result of lighting in the park.  They are requesting to have a light deflector installed.  Mike Stafford will check into this.

Adjourn:  7:15 p.m.

Westwood Estates Community Improvement Association

Annual meeting Monday, May 24, 2021 at 7 p.m. in the park


Call to order:  7:16 p.m.

12 present (board members and residents)

Minutes from 2020 meeting accepted

Treasurer Report:  $34,635.48 as of December 2020

Old Business: 

Board and residents have voted to turn over past dues of $200 or more to collection agency.

New Business:

  •  There are 3 board positions open to fill.  The following residents were voted in to fill the positions:

Elaine Platt

Michael Stafford

Shelton Riggins

  • Board and residents have voted to continue the services of Association Services as the HOA management

Member concerns: 

 Unfinished driveway on Westwood Main.  Members voted to move discussion to special board meeting following immediately after annual meeting.

Next board meeting:  Monday, June 7, 2021 at 7 p.m. in the park

Adjourn:  7:49 p.m.

March 2021 minutes


MINUTES – MARCH 23, 2021 Board meeting


Call to order:  7:04 p.m. (in the park)

members present:  Elaine, Mark, Michael, Shelton, John

others present:   Mike S.

Treasurer Report:  $36, 559.22

Old Business:  No old business

New Business:  

  1.  past due HOA dues total:  $3,861.00
  2. Annual HOA meeting planned for May 24 at 7 p.m. in the park.  In case of inclement weather, date will be moved forward one day.  All residents are invited and encouraged to attend.   Please bring lawn chairs.
  3. new HOA insurance policy is being considered
  4. curbside car parking complaints will be looked into
  5. park mowing contract submitted by Mike S. has been approved by the board.  Total annual (for 15 mows) is $2220.00
  6. there will be NO EASTER IN THE PARK this year

Adjourn:  7:43 p.m.

Minutes 9-12-2020 board meeting

7:00 p.m. Call to order

Members present: Michael B., Mike S. Elaine P., Shelton R., Mark C.

No old minutes to report

No treasurer’s report available

Block Report: entrance at 2818 has been mowed

Old Business: no old business to report

New Business: LED lighting is being discussed: to install at Westwood Main park entrance, and to replace lighting in the pavilion. Board has voted and approved and will be getting prices.

Neighborhood Watch signs throughout the neighborhood are showing signs of wear and will be replaced.

All fall activities, including Halloween in the park have been cancelled.

Adjourned: 8:00 p.m.

Annual Meeting 2020 minutes

Westwood Estates Community Improvement Association


Westwood Estates CIA Annual Meeting January 27, 2020 at Mary Branch Elementary School

Call to order:  6:42 p.m.

Members of the board and residents present:  12

Minutes from last annual meeting:  reviewed and accepted

Treasurer Report:  $32,421.58.  For additional information, please contact Association Services by email:


Old Business:

Board moved to have Association Services turn past dues of $200+ to collection agency.  Motion carries.

National Night Out 2019 was well attended by residents (over 100) and city officials.  It was sponsored by John Byers.

New Business:

Theft, vandalism and children playing unsafely in middle of Westwood Main.  The board is encouraging residents to immediately call Bryan Police if you see any of this activity 979-361-3888.

Two board positions open:  Mark Coppock and John Byers were voted in and re-elected to the positions.

Association Services was voted to continue to do Westwood Estates HOA services.

If you have any concerns, please call Mike Stafford 979-218-5855.  Mike works closely with the board.

Next regular board meeting:  March 30, 2020, 7 p.m. in the park

Meeting adjourned:  7:50 p.m.

Board Meeting minutes 11-18-2019

Westwood Estates Community Involvement Association

WECIA Nov.18, 2019 Board Meeting

Call to order 7:05 p.m. at the park

Board members present:  Shelton, Mark, Michael, Elaine, John

Others present:  Mike Stafford

Minutes from last meeting approved

Treasurer’s Report:  $33,263.78

Old Business:  Halloween in the park was held Oct. 31.   It was well attended with approx.. 135 total.  John Byers sponsored; providing food, bounce house, haunted house.

John will turn in receipts to board for reimbursement on some items.

Board approves Mike S. to represent the board in visiting residents at homes that are behind in payment of HOA dues.  After that, legal process in in place for collecting.

Board is still waiting for bids for park tree trimming.  If anyone is interested please contact us.

New Business:  2 board positions open for 2020.

Annual WECIA Board meeting set for Jan. 27 at 7 p.m.; location to be announced.  Board will have a short meeting before annual meeting.  Proxies will be mailed out by Association Services.

Next meeting will be held immediately before the annual meeting on January 27.

Meeting adjourned:  7:55 p.m.

10-8-2019 Minutes

WECIA Oct. 8, 2019 Board Meeting

Call to order 7:10 p.m. at the park

Board members present:  Shelton, Mark, Michael, Elaine

Others present:  Mike Stafford, Sabrina Clark

Old Business:  Halloween in the park, Oct. 31.   John Byers will sponsor; providing food, bounce house, haunted house.

Board members will help make people aware of announcements during the party.

Start time is 5:30 p.m.

Board will cover the expense of the costume contest prizes.

For future parties, we should consider serving homemade ice cream (made by residents.)

New Business:  1)  review and inspect park trees

2)  trailer parked on Wilderness was observed, no violations found

3)  board voted and approved Mike S. to spend up to $850 for merry-go-round paint and repairs.

Next meeting:  Monday November 18

Meeting adjourned:  7:45 p.m.


Minutes 8-19-2019


Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org


Call to order: 7:10 p.m.

Board members present:    Elaine Platt, Mark Coppock, Shelton Riggins, Michael Brackin, John Byers

Others: Mike Stafford,

Minutes from previous mtg.:approved as read

Treasurer’s Report: $34,190.07


Block and Officer’s Report:attempts are being taken to assure lawns are maintained, cars are appropriately parked.  Other minor complaints will be handled when possible.


Old Business:

Board has reviewed bid for park maintenance and repairs

Board approves repainting of entrance signs ($326.43) and park signs ($283.24) repainting the park slide ($188.55) and repairing/replacing soccer goals ($457.45).  Total for maintenance is $1255.67.  This work will be completed by John Coppernoll.  He is currently the park maintenance.


Board will set aside for discussion; trash can replacement, volleyball net replacement, and park rules sign.


Merry – go – round will be repaired.


Easter party expenses will be reimbursed.


Board will discuss further the park retaining wall.

New Business:

National Night Out party in the park planned for October 1.  Flyer will be at residence doors.



Next Meeting:Monday, May 20 at 7 p.m. at the park


Adjourn: 8:35 p.m.