Association Services BCS is the Westwood Estates management company
Realtors, Title Companies, et al.: Association Services handles all business for Westwood Estates Community Improvement Association.
Website: https://associationservicesbcs.com/
Email: help@associationservicesbcs.com
1701 Southwest Pwky Ste 209
College Station, TX 77840
979-822-4443
Meeting minutes August 17
WECIA BOARD MEETING MINUTES
August 17, 2026
Call to Order: 7:09 PM by Mark Coppock
Members Present: Mark Coppock, Laura Stafford, Jeannie Galindo
Visitors: Mike Stafford, Katie from Association Services
Minutes Read and Approved: Motion to approve by Laura, seconded by Jeannie. Motion carried
Treasurer’s Report: $34,100
Block Reports: Mini bikes in park- Mike talked to the family about the damage to the grass. Water still needs to be repaired- waiting on cooler temperatures.
Resident Concerns: The association portal is not sending emails about meetings. Overgrowth along Traditions. Association Services will follow up with Public Works. Solid waste is not picking up limbs on Westwood Main by Dewberry.
Old Business: Jun 5, 2026 insurance was paid.
New Business: Upcoming events: NNO Oct. 6 from 6:00-7:00 pm in the park. We will not register. Halloween in the Park- Oct. 31 from 6:00-7:00 pm. Motion made for up to $1200 for both events by Laura. Jeannie second. Motion carried. Laura will create a flier with both events. Mark will send information for a newsletter to be printed with fliers.
ASBCS: doing drive-throughs to spot code violations- Katie will let us know if this is an additional cost to us. Question on raising assessments. Ours are low compared to other neighborhood associations. Issue of our bylaws not being filed: update quorum, voting, etc. to pass amendments. Upcoming City of CS about the Neighborhood Partnership Workshop.
Clyde Garland discussed the park. He has asked for up to $3000 to repair any rotting wood around the perimeter and the stairs. That would cover materials only. His labor would be free. Laura made a motion to support. Jeannie seconded. Motion carried.
Next Meeting: October 5, 2026, in the park at 7:00 pm
Meeting Adjourned: Motion made by Laura and seconded by Jeannie. Motion carried. Meeti
Next Board meeting December 7, 7pm in the Park
We had a good turnout in October and look forward to more folks coming in December. Hope to see you there!
Fall 2026 Events
Next Board meeting Monday, October 5, 7pm in the park
SAVE THE DATES:
Neighborhood Night Out Oct. 6, 6pm in the Park
Halloween Party Oct. 31, 6pm in the Park
Next board meeting Monday, August 17, in the park
Hope you can make it!
Spring Newsletter
Laura has once again put together an informative and fun newsletter. If you didn’t get one or misplaced yours and need another copy, here it is: WEICA Spring Newsletter
Board Meeting August 17 (and don’t forget the Easter Party!)
Monday, August 17 at 7pm in the Park. All are invited!
The Easter Parry is Thursday, April 2, 5:30pm in the park. These are always fun! We’ll do our best rain or shine.
Meeting Minutes March 9, 2026
Pre-Annual Meeting
Call to order: 6:33 pm by Mark Coppock
Members present: Mark, Anja, Laura
Visitors- none
Minutes from 2-9-2026 approved: Anja made a motion to approve, Laura seconded, motion passed
Treasurer’s report: $39,757.35
Block reports: none
Resident concerns: none
Old Business: Update on City’s work with drainage at park and houses close by: no new reports
Easter party updates- 300 eggs have been ordered
New Business: Newsletter to go with Easter flier- Laura will do this
Easter in the Park will be Thursday, April 2nd, 5:30-7:00
Next meeting: postpone until after Annual Meeting
Meeting Adjourned: Anja made a motion, Laura seconded, Meeting adjourned 6:44 pm, motion passed
Upcoming: Board Meeting and the Easter Party!
The next Board meeting is Monday, March 30, 7pm in the park
And make sure to attend our Easter Party Thursday, April 2, 5:30pm in the park.
All are invited to attend all our events!
Annual Meeting Minutes February 12, 2025
(note: minutes for each Annual Meeting are not finalized and approved until the following Annual Meeting)
February 12, 2025 2025 Annual WEICA Meeting
Call to order 7:07 by Mike Stafford.
Board Members present: Mike Stafford, Mark Coppock, Roger Edgar, Jeanie Galindo
Visitors present: sign in sheet retained by Association Services
Minutes Read. Motion made to amend the minutes by Clyde G. Seconded by Mark C. Motion to amend minutes by deleting the following: ” $471.00 per month and $390.00 per month”. Motion carried. Motion made by Roger E. to accept minutes as amended. Second by Chris G. Motion carried
Treasurer’s Report: $33, 686.14. Tiffany York explained how HOA needs to have a reserve and we are coming out of the red. Mike and Tiffany explained the administrative fees and how they have helped the HOA maintain a small fund.
Resident Concerns: Wilderness Road floods every time there is significant rain causing yard damage. The board will set up a subcommittee to research how to get the city involved. Sheila Carter volunteered to serve on a subcommittee. Hummingbird also has flooding issues to be addressed.
Hummingbird- dead trees falling over the curb. Jeannie has been in touch with Code Enforcement.
New Business:
Board Members and Openings- Anja Schwalen shows possible interest to be appointed to the board at the next board meeting
Mowing Plan for 2025- Tiffany said the company will need to provide insurance and a 1099 form will need to be completed for whoever mows. HOA taking bids now.
Insurance renewal in March- no statement yet, but the board expects an increase. .
Association Services- Tiffany discussed her role for the HOA
Easter in the Park- Thursday, April 17 from 5:30-7:00. No budget set at this time.
Next Meeting- Mar 24, 2025 in the park weather permitting
Meeting Adjourned- Motion made by Roger Edgar, seconded by Anja Schwalen. Motion carried. Meeting adjourned at 7:54
Meeting Minutes February 9, 2026
Call to Order: 7:00pm by Mark Coppock
Board Members Present: Mark Coppock, Anja Schwalen, Laura Stafford
Visitors: Mike Stafford, Michael Moore, Sheila Carter
Minutes Read and Approved: Laura Made a motion to approve, Anja 2nd, motion carried
Treasurer’s Report: $36,789.64
Block Reports:
3020 Westwood Main sold
3015 Westwood Main on the market for $220,000
Resident Concerns:
Internet work has left large, open holes in yards. Some are marked by cones or covered with plywood. Others remain open.
Old Business:
- Neighbor requesting board for help with water damage was invited to board member- No show
- Drainage in park- city came out and “roto-rooted” under the street and cleaned the culvert opening
- Addresses 3022-3024 Westwood Main have ground being washed away at the back of their properties. City maintenance on blocked culvert may have helped the issue.
New Business:
- Board member Jeannie Galindo resigned position due to health concerns
- Review of Proxy- board members made corrections/additions to submit to Association Services
- Website costs- Increased to $57.00
- Annual meeting agenda: Election of board members, bids on park proctor, capital campaign and/or park surcharge to earmark for park improvements
- Easter party- budget up to $500 for eggs with prizes, special prize eggs (3 with $10 gift cards for Chick-Fil-A, 11 pepperoni and 4 cheese pizzas, water, cookies. Mark made motion, Anja seconded, motion carried
Next meeting: March 9th at the Firehouse at 6:30 preceding the Annual meeting
Meeting adjourned: Mark made a motion to adjourn, Anja seconded. Motion carried. Meeting adjourned 7:56 pm
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