Association Services is the Westwood Estates management company

Realtors, Title Companies, et al.: Association Services handles all business for Westwood Estates Community Improvement Association.


427 Dellwood
Bryan, TX

WECIA Board meeting of Monday, Sept. 12, 2022

Call to order: 7:04  by Billy Evans

Board Members present: Billy, Elaine, Mark, Mike

Others: Laura Stafford, 3009 Westwood; Sabrina

Minutes/Previous Meeting Notes: motion made by Mike Stafford, seconded by Mark Coppock, Motion carried after correcting the spelling of resident’s name

Treasurer’s Report

$31,939.52 current balance.  Elaine is working on getting last 6 months statements and reviewing them. This is in progress. Billy will upload into Trello

Block and Officer’s Report

  • Snakes are out and about
  • Trash from the Aggie Shacks by bridge. Elaine reported to Code Enforcement after cleaning up 3 bags. 

Old Business

  • Power Service Pole- 2 bids- Univ. Electric Service $1505 and BCA Electric at $1405, but bid is from March. Billy made a motion to accept bid up to $1650 with installation.  Board appointed Billy to oversee installation. Billy will vet bidders and follow through. Mike is clearing around old pole to allow for access. 
  • Action on Top Debtors: Association services will be authorized to collect fees via attorneys for owners in arrears over $300. Mike will speak with Association Services to direct them to proceed. 
  • Neighborhood Watch signage: City only ordered 4 signs and will order 5 more. City will install. 
  • Park Improvements in Progress:leak by water fountain in progress. Mike will submit proposal for repairing/refurbishing merry go round with both powder coat and with paint by next meeting. 
  • Newsletter- Mark in charge. Goes out 2 times per year. Board will approve and it will go out with next event fliers. 

New Business

  • National Night Out: Sabrina  will host National Night Out and Halloween. Elaine will register with City. Mike made motion to cap food costs at $500.Chile, hot dogs, frito pies, water, capri,cookies. Billy made motion to approve. Motion carried.  Sabrina will create flier with 2 sides- national Night out/Halloween. Mike will get 200 copies and pass out to block captains. 
  • Halloween: Sabrina will host. Pizza and water. Billy will work out deal with Pizza Hut. Prizes for 4 age groups. Infant to Pre-K- goodie bags for all, K-2nd, 3rd-6th, 7th and up will get gift cards for two categories TBD at night of event. Categories may include: best homemade, scariest, funniest, cutest, etc. 
  • Laura will ask BISD student ambassadors to help with both events while promoting Habitat for Humanity. 
  • Billy suggested new water lines for park. Will need bids from plumbers to determine feasibility.

Next Meeting

Oct. 4 at 7:00 in park, following National Night Out

Adjourn: Motion made by Mike, seconded by Mark. Adjourned at 8:25 p.m. 

WECIA Board meeting of Monday, June 20, 2022

Call to order: 7:01 by John Byers
Board Members present: Billy, John, Mark, Mike
Others: Patti, of Rolling Glenn; Amy, of Hummingbird; Laura Stafford, 3009 Westwood Main

Minutes/Previous Meeting Notes: motion made by John Byers, seconded by Mike Stafford, Motion carried, with the correct spelling of Billy’s name

Treasurer’s Report

$8000 gross net since May. Income from dues being paid. Elaine is working on getting last 6 months statements and reviewing them. This is in progress.

Current Dues = $80 year.

Block and Officer’s Report

Homeowner suggested speed bumps for speeders on Westwood Main

Mike requests temporary radars each year at start of school, and higher police presence

Complaints about vehicles on blind curve. Mike will talk with B. Bean about possibly painting curb red on one side

Complaints about overgrown trees and brush by 4-plexes. Mike will speak with Gene Savage about cutting it back.

Mike will connect with NET officer regarding complaints as well.

Old Business

Power Service Pole – 2 bids- Univ. Electric Service $1505 and BCA Electric at $1405, but bid is from March. Billy made a motion to accept bid up to $1650 with installation by Sept. 1. Board appointed Billy to oversee installation. Billy will vet bidders and follow through. Motion made by Billy, MIke seconded motion, motion carried. We may be tax free. Mike will check on this.

Action on Top Debtors: Association services will be authorized to collect fees via attorneys for owners in arrears over $300. Motion made by Mike, seconded by Mark, motion carried. Mike will speak with Association Services to direct them to proceed.

Neighborhood Watch signage: B. Bean with city of Bryan is in progress of getting costs to replace the signage. Mark took pictures of all old, faded signs. Mike working on costs with board approval up to $350.00. In addition, Mike is trying to get Community of Bryan signage for Tradition entrance and for North Westwood entrance.

Park Improvements in Progress: new hoses, weed killer, and ant poison purchased. New trash can still in progress. Merry go Round needs repairs. Mike will check costs to repair rusty pieces, new bearings, and paint. Bid due at September meeting

New Business

Newsletter – Mark will be in charge and be “voice” for the board. Newsletter will be 2-sided and be ready before National Night Out. Mike will ask Sabrina if she will host National Night Out and Halloween. Patti will be glad to pass out Rolling Glen or any street needed.

Next Meeting

September 12 at 7:00 in park

Adjourn: Motion made by Billy, seconded by Mark. Adjourned at 8:02

WEICA Board meeting of Monday, May 16, 2022 – minutes

Call to Order: 7:00pm

Members Present:  Billy Evans, Elaine Platt, Mark Coppock, Michael Stafford plus 3 homeowners

Minutes from April board meeting: Mike made a move to approve minutes as written, Mark seconded, all approved

Treasurer’s Report: Elaine requested 3 Documents from HOA- current balance= $37,539.47

Profit and Loss Statement, List of owners in Arrears, Arrears= $6335.00

HOA almost late in paying insurance- board will remind them as insurance does not send bill to them. HOA current insurance is $1000.00 less than other bids, so board will continue as is now.

Motion made by Billy and 2nd by Elaine to get 6 mos. of statements for board to review- motion carried

Block Reports: Need park rules sign. Mike made sign holders, no “H” wires with signs from HOA.

Old Business: 

  • Service Pole for entrance repair or replacement- ongoing- Billy will get 3rd estimate from E&E Electric. Current estimates= $1100 install only, $3000 install + pole. Pole with wiring and new wiring box=$628 at McCoy’s with possible 10% military discount. City will cut off power,etc. Installer will need permit to replace pole.  (on-going)
  • Additional trash container- Mike will check Amazon for a “doggie poo box”. Still trying to remove one frame to re-use by BB court.  (on-going)
  • Board Communication- Trello App will be used by board. Billy will set up group. Mike called for action by board, Mark 2nd, motion carried
  • Trimming along Gabbard Rd- mayor candidate Brent Hairston contacted City and they sent out a crew. 
  • Purchase 2 hoses for park at $75 each- Mark called for action, Elaine 2nd, motion carried
  • Replacement of neighborhood watch signs- Mark has pictures, Mike will contact his city contact to see if 9 signs can be replaced for $350.00 plus a community sign. Mike made a motion, Elaine 2nd, motion carried
  • Action on late dues: June 20th decision once board has all documentation to review from HOA- on-going
  • Park supplies- weed killer, ant killer- Request separate check from mowing to track costs- Motion made with hose replacement

New Business:

  • Action on late dues
  • Inventory created of consumable materials for park: bulbs, PVC pipe, weed killer, ant killer, hoses,etc
  • AJ Reynolds introduced herself as Bryan District 5 single Member District Candidate
  • Dead tree by Pavilion- plan being developed to remove tree- on going

Meeting adjourned: 8:00

Next Meeting: June 20th, 7:00 p.m. at the Park

4/18/22 board meeting minutes

WECIA Board meeting of Monday April 18, 2022   –   minutes

Call to order:   7:00 p.m.

Members present:  all board members present plus 4 homeowners

minutes from March board meeting:  minutes were approved as written

Treasurer’s report:  see minutes from 2022  Annual Meeting for the last report

Block Reports:   Rolling Glen needs a block captain and Patti Edgar has volunteered

Old Business: 

  •  Easter Party 2022 had a good turnout with 80+
  • Service pole (with light) at Hummingbird Park entrance still needs replacing.  A committee has been appointed to research possible solutions.

New Business:

  •  placement of member positions for 2022 are as follows:

President – John Byers

Vice President – Billy Evans

Treasurer – Elaine Platt

Secretary – Mike Stafford

Member at Large – Mark Coppock

  •  Park Maintenance Contract:  approved for 2022 for Mike Stafford
  • future board meetings:  will be held on third Monday of the month unless otherwise noted except for June 13 will take the place of June 20
  • meeting announce yard signs:  we now have new signs that were made by Association Services
  • WECIA board is considering using an app for communication between board members and with homeowners

Next meeting:  Monday, May 16

Adjourn:  8:02 p.m.

WECIA Regular Board Meeting April 18

WECIA Board will meet on Monday April 18 at 7 p.m. at the park. Homeowners are invited to attend.

WECIA regular board meeting minutes

Westwood Estates Community Improvement Association

Board Meeting Monday March 28 – minutes

Call to order:  6:17 p.m.

Roll Call:  16 people attended; 4 board members, City of Bryan Code Enforcement officer Mary, Jack Gressett with Association Services, and 10 residents

Minutes from last meeting:  minutes were approved as posted

New Business:

  1.  Easter party at Westwood Park will be Thursday April 14 at 6 p.m.  There will be an Easter Egg Hunt and pizza
  2. A third trash can will be placed in the Westwood Park yard specifically for dog waste.

Block Report:  Chain saw sounds are reported to be heard in the forested area between Westwood Main and Traditions Drive.

Next Board Meeting:  The next board meeting will be announced soon.

Adjourn:  6:47 p.m.

WECIA 2022 Annual Meeting minutes

Westwood Estates Community Improvement Association

Annual Meeting of Monday March 28, 2022 – Minutes

Call to order:  7:00 p.m.

Roll Call:  17 people attended; 4 board members, 11 additional homeowners, 1 member of Association Services, and City of Bryan Code Officer

Minutes from last meeting:  Minutes were approved as posted

Financial Reports:  as of December 31, 2021 balance is $29,476.01

Old Business:

  1.  Unfinished driveway on Westwood Main concerns were brought up to the Code Officer present.  City of Bryan had approved the driveway.  Code Officer will do more research.
  2. Future Annual Meetings will be held in January as stated in the bylaws
  3. Language used on the 2022 Proxy “This proxy to remain in effect for eleven (11) month from the date listed below.” will be changed so that the signed proxy is effective for only the annual meeting it is intended for
  4. Newsletter in print will be delivered to doors on weekend of April 9-10.  This newsletter will include Board of Directors information and other important information.  It will also include the WECIA Easter Egg Hunt party announcement.  Party will take place on Thursday April 14.
  5. New meeting signage will be made as the current signs are old and hard to see.

New Business:

Board member election: There were a total of 67 proxies collected for this meeting, 15 property owners present which equals a total of 82 votes.

  1.  Mark Coppock’s term was up. One new board member has been voted in.  His name is Billy Evans.  His home is on Rolling Glen.
  2. John Byers’ term was up.  However, he will continue to serve on the board.

Adjourn:  8:47 p.m.

Westwood Estates Annual Meeting Scheduled for 6 p.m. Monday March 28

The Westwood Estates Annual Meeting originally scheduled for March 28 at 7 p.m. is now being held at 6 p.m. at the Westwood Park pavilion (same day.) All homeowners are encouraged to attend.

Westwood Estates Annual Homeowners Meeting to be rescheduled

The Westwood Estates Annual Homeowners Meeting has been rescheduled to the following date:

Monday, March 28 at 7 p.m. in the Westwood Park. Homeowners will be receiving the meeting proxies in the mail soon. To make the meeting process go smoothly, please fill it out and bring it to your block captain as soon as possible (if you don’t plan to attend the meeting.) We must have a certain amount of votes if we are to have a meeting.

Westwood Estates HOA Annual Meeting change of location

The Annual Homeowners meeting that is scheduled for Monday, March 7, 2022 at 7 p.m. will be held at the park (originally scheduled for fire station.)