Association Services BCS is the Westwood Estates management company
Realtors, Title Companies, et al.: Association Services handles all business for Westwood Estates Community Improvement Association.
Website: https://associationservicesbcs.com/
Email: help@associationservicesbcs.com
1701 Southwest Pwky Ste 209
College Station, TX 77840
979-822-4443
Upcoming: Board Meeting and the Easter Party!
The next Board meeting is Monday, March 30, 7pm in the park
And make sure to attend our Easter Party Thursday, April 2, 5:30pm in the park.
All are invited to attend all our events!
Annual Meeting Minutes February 12, 2025
(note: minutes for each Annual Meeting are not finalized and approved until the following Annual Meeting)
February 12, 2025 2025 Annual WEICA Meeting
Call to order 7:07 by Mike Stafford.
Board Members present: Mike Stafford, Mark Coppock, Roger Edgar, Jeanie Galindo
Visitors present: sign in sheet retained by Association Services
Minutes Read. Motion made to amend the minutes by Clyde G. Seconded by Mark C. Motion to amend minutes by deleting the following: ” $471.00 per month and $390.00 per month”. Motion carried. Motion made by Roger E. to accept minutes as amended. Second by Chris G. Motion carried
Treasurer’s Report: $33, 686.14. Tiffany York explained how HOA needs to have a reserve and we are coming out of the red. Mike and Tiffany explained the administrative fees and how they have helped the HOA maintain a small fund.
Resident Concerns: Wilderness Road floods every time there is significant rain causing yard damage. The board will set up a subcommittee to research how to get the city involved. Sheila Carter volunteered to serve on a subcommittee. Hummingbird also has flooding issues to be addressed.
Hummingbird- dead trees falling over the curb. Jeannie has been in touch with Code Enforcement.
New Business:
Board Members and Openings- Anja Schwalen shows possible interest to be appointed to the board at the next board meeting
Mowing Plan for 2025- Tiffany said the company will need to provide insurance and a 1099 form will need to be completed for whoever mows. HOA taking bids now.
Insurance renewal in March- no statement yet, but the board expects an increase. .
Association Services- Tiffany discussed her role for the HOA
Easter in the Park- Thursday, April 17 from 5:30-7:00. No budget set at this time.
Next Meeting- Mar 24, 2025 in the park weather permitting
Meeting Adjourned- Motion made by Roger Edgar, seconded by Anja Schwalen. Motion carried. Meeting adjourned at 7:54
Meeting Minutes February 9, 2026
Call to Order: 7:00pm by Mark Coppock
Board Members Present: Mark Coppock, Anja Schwalen, Laura Stafford
Visitors: Mike Stafford, Michael Moore, Sheila Carter
Minutes Read and Approved: Laura Made a motion to approve, Anja 2nd, motion carried
Treasurer’s Report: $36,789.64
Block Reports:
3020 Westwood Main sold
3015 Westwood Main on the market for $220,000
Resident Concerns:
Internet work has left large, open holes in yards. Some are marked by cones or covered with plywood. Others remain open.
Old Business:
- Neighbor requesting board for help with water damage was invited to board member- No show
- Drainage in park- city came out and “roto-rooted” under the street and cleaned the culvert opening
- Addresses 3022-3024 Westwood Main have ground being washed away at the back of their properties. City maintenance on blocked culvert may have helped the issue.
New Business:
- Board member Jeannie Galindo resigned position due to health concerns
- Review of Proxy- board members made corrections/additions to submit to Association Services
- Website costs- Increased to $57.00
- Annual meeting agenda: Election of board members, bids on park proctor, capital campaign and/or park surcharge to earmark for park improvements
- Easter party- budget up to $500 for eggs with prizes, special prize eggs (3 with $10 gift cards for Chick-Fil-A, 11 pepperoni and 4 cheese pizzas, water, cookies. Mark made motion, Anja seconded, motion carried
Next meeting: March 9th at the Firehouse at 6:30 preceding the Annual meeting
Meeting adjourned: Mark made a motion to adjourn, Anja seconded. Motion carried. Meeting adjourned 7:56 pm
Meeting Minutes November 10, 2025
Call to Order: 7:04 by Mark Coppock
Members Present: Mark Coppock, Anja Schwalen, Roger Edgar, Jeannie Galindo, Laura Stafford
Visitors: Mike Stafford
Minutes Read and Approved: Laura made a motion to accept the minutes as written, Anja seconded, motion carried
Treasurer’s Report: $28,958.41
Block Reports: none at this time
Resident Concerns: none at this time
Old Business:
- Update on box truck- people are moving out so this may resolve itself
- Neighborhood Night out- 53 in attendance
- Halloween- 64 in attendance, the time slot of 6:00-7:00 worked great
- Overgrowth on Traditions has been cut back
New Business:
- Owner has concerns over water leak damaging property- no action taken by board, topic dismissed
- Laura made a motion for Association Services to have proxies and annual dues billing sent out after Dec 31, 2025. Board will preview proxies before they are sent. Annual meeting set for March 9, 2026. Jeannie seconded. Motion carried.
Next Meeting: February 9, 2026 at 7:00 in the park
Meeting Adjourned: Roger made a motion to adjourn, Anja seconded. Motion carried. Meeting adjourned 7:44pm
Westwood Estates ANNUAL MEETING, Monday March 9, 2026
All are invited to attend! 7pm, at Fire Station Number 5 on West Villa Maria. Be sure to park around back. We will also have a board meeting immediately preceding the annual meeting, at 6:30pm.
If you are unable to attend, please watch for the proxies that are coming in the mail and return yours! THANK YOU!
Board Meeting, Monday February 9, 2026
7pm in the park. All invited to attend!
Meeting Minutes September 22, 2025
Call to Order: 6:02 pm by Mark Coppock
Members Present: Mark Coppock, Anja Schwalen, Roger Edgar Laura Stafford
Visitors: Mike Stafford
Minutes Read and Approved: Added date to minutes and changed Gabbard Rd. to Traditions, motion made by Roger, 2nd by Anja, motion passed
Treasurer’s Report: $31,088.50
Block Reports: Loose dog has disappeared, no longer running in neighborhood
Resident Concerns: Overgrowth on Traditions on CS side. Transient living in the park- Bryan PD was called and this has been resolved
Old Business: Large Box truck parking on Hummingbird- Mark will follow up with Association Services on letter to resident
Neighborhood night out– planned, fliers will be ready by Wednesday
Halloween– Planned, flier will be ready by Wednesday
New Business: Park Proctor has replaced one soccer net- due to non-standard size of goal, please give feedback before 2nd net is ordered
Merry-go-Round still in repairs
Next Meeting: November 10, 7:00 pm, Westwood Park
Meeting Adjourned: Motion made By Roger, 2nd by Laura, motion passed. Meeting adjourned at 6:33 pm
Board Meeting, Monday November 10
7pm in the park. All invited to attend!
Westwood Estates Special Board Meeting Minutes August 16, 2025
Call to Order: 7:00 pm by Mark Coppock
Members Present: Anja Schwalen, Mark Coppock, Jeannie Galindo, Laura Stafford
Visitors: Chuck and Editha Albrecht, Sheila Carter
Minutes Read and Approved: Laura made a motion to approve as written. Anja seconded, motion passed.
Treasurer’s Report: $31, 602.98
Block Reports: Complaints of commercial vehicle parking on Hummingbird. The board will have Association Services send a letter regarding parking violations.
Resident Concerns: Overgrowth on Gabbard. Anja Schwalen has left messages with the city to cut it back.
Old Business:
Concerns of flooding on Wilderness- no response from the city
Soccer nets- ordered
Basketball hoops- replaced with chains
Park Proctor I9- completed
Loose Dogs- encourage residents to continue calling Animal Control
New Business:
Request for HOA to pay for burned-out security light behind 3204 Cougar Trail, Unit B- HOA directed resident to contact the duplex owner with the utility pole identification number. Motion made to contact property management by Anja. Jeannie seconded. Motion passed.
Removal of sign signboard by the pavilion by park proctor- Mark made a motion, Jeannie seconded. Motion passed
National Night Out- Tuesday in October. Laura made a motion to set a budget for food up to $1800 for National Night Out and Halloween. Anja seconded. Motion carried. Laura will create a flier with the newsletter. Laura will sign up with the city.
Next Meeting: September 22 at 6:00 pm at Anja’s house
Meeting Adjourned: Motion made to adjourn by Anja, seconded by Laura. Motion carried. Meeting adjourned at 7:52 pm.
Board Meeting September 22, 2025 NOTE CHANGES
This meeting will be at 6pm (an hour earlier than usual), and take place at 3209 Deer Trail. Among other things we’ll be finalizing plans for the annual Neighborhood Night Out October 7, and for the Halloween Party on October 31.
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