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Minutes from WECIA Board meeting 9/20/2021

WECIA board meeting agenda, September 20, 2021

Call to order: 7:00 pm

Members present: Shelton, John, Mike, Elaine plus 2 guests

Minutes from last meeting approved:  yes

Treasurer’s Report:  not available

Block Reports:  items from leaning pole on WW Main were left behind and the pole is still under repair

Old Business:

1)  water leaks in the park; repairs have been made by Mike Stafford

2)  installation of community little library; library is installed and ready for visitors; located at park entrance on WW Main

3)  Payment for park maintenance for past two months and for light installed at pavilion will be sent.  Board will check on sending out payment on a fixed day of the month.  Association Services reimburses members for work or purchases.

4)  National Night Out Party for Oct. 5 is registered; first responders should visit the party

New Business:

  1.  Three block captains (Debra, Walter, and Brad) have been left off the newsletter.  They will be contacted and added as amendment to newsletter
  • Blind curve on Westwood Main is dangerous when there are vehicles parked.  Board will check into this hazard.
  •  Annual meeting which is normally in January will be moved to March so that the park pavilion can be used for the meeting

Meeting adjourned:  7:38 p.m.

Next Meeting:  January 10, 2022 location TBD

Minutes from board meeting Aug. 23

WECIA scheduled board meeting of Monday August 23, 2021

Call to order:  7:01 p.m.

Members present:  Sheldon, Mark, Elaine, Mike

                                   3 guests present; Jack Gressett (Association Services) attended

Treasurer Report:  Balance of $34,938.03 as of 7/27/2021

Minutes from last meeting were approved

Old Business:

  1.  October’s Household Hazardous Waste ad will be visible on WECIA website.
  2. Leaning utility pole on Westwood Main will be repaired by end of August.
  3. Architectural Committee Form was updated and sent to Michael Brackin (head of ACC).
  4. National Night Out of Tuesday October 5 plans were confirmed; community support such as Police and Fire Depts. will be present.
  5. Halloween Party in the park on October 31 plans were confirmed.
  6. Annual WECIA newsletter to be mailed out in September.  Newsletter will contain relevant information for residents.
  7. Free little library will be constructed and open soon.  A resident has organized the project.
  8. Mike S. continues to work on the water leaks in the park.  Water to the park is currently off until he finishes the project.

New Business:

  1. Included in the annual newsletter will be names and contact information for block captains.  Any neighborhood concerns can be reported to your block captain.
  2. WECIA website is being edited and is user friendly for residents.

Next meeting:  Monday September 20, 2021 at 7 p.m. in the park

Adjourn:  7:57 p.m.

Minutes from board meeting Aug 2

WECIA Board meeting August 2, 2021

Call to order:  7:03 p.m.

Members present:  Mike, Shelton, Elaine, Mark.  There were 5 guests present.

Minutes from last meeting:  minutes were accepted by the board with one amendment:  2 LED lights were installed at the Park by Mike for a total of $160.  Reimbursement has been made.

Treasurer report:  unavailable at this time

Architecture Committee:

     Board will not have further action on gravel driveway issue on Westwood Main at this time.  Will be discussed at future meetings.

Block and Officer’s Report:

     Utility pole at Westwood Main south is leaning toward ground and will be reported.

     RV is parked illegally on Westwood Main and will be reported to City of Bryan.

Old Business:

     City of Bryan will be contacted about any yards with grass height over the codes.

New Business:

     Association Services information will be visible permanently on the WECIA (Westwood Estates Community Improvement Association) homepage.

     Hazardous Waste collection is October 30 from 7 a.m. to 2 p.m.

     National Night Out is October 5, 2021.  WECIA will have a party in the Park starting at 5:30 p.m. that day.  A hotdog supper will be served.

     Halloween party in the Park will take place Sunday, October 31 starting at 5:30 p.m.  Pizza will be served.  Costume contest for ages 0 – 12, with gift card prizes for the winners.

     Water leaks at the park – board will get a repair estimate from a plumber.

    Board voted on and approved  Annual Newsletter which will be distributed in September. 

     Board voted on and approved $250 towards the installation of a Free Little Library to be built by a resident and placed at the park entrance on Westwood Main.

Next Meeting:  Monday, August 23, 2021 at 7 p.m. in the park.

Meeting adjourned at 8:40 p.m.

Association Services is the Westwood Estates management company

Realtors, Title Companies, et al.: Association Services handles all business for Westwood Estates Community Improvement Association.

Website: https://associationservicesbcs.com/
Email: help@associationservicesbcs.com

427 Dellwood
Bryan, TX
979-822-4443

Location changed for Westwood HOA board meeting

Tonight’s Westwood Estates HOA regular board meeting will be held at 7 p.m. in the park (changed from scheduled location.)

87th Texas Legislative Session

The 87th Texas Legislative Session has brought some changes relating to property owners and homeowner associations. You can read the changes at this link:

Westwood Estates HOA Board meeting

WECIA Homeowners Association regular board meeting is scheduled for August 2, 2021 at 7 p.m. Location of the meeting is 3203 Turtle Grove Circle. All are welcome to attend.

WECIA Board meeting June 7, 2021 minutes

Westwood Estates Community Improvement Association

Regular WECIA Board meeting June 7, 2021    Minutes

Call to order:  7:02 p.m.      Location:  Westwood Park

Board members present:  Elaine Platt, Mark Coppock, John Byers, Shelton Riggins

others present:  Mike Stafford

Minutes from Previous Meeting in May:  reviewed and accepted by the board

Treasurer’s Report:  Current balance is $35,575.03

Block and Officer’s Report:  none

Old Business: 

  1. memorial for deceased residents Mr. Burl Russell and Mr. James Carter was discussed.  We will discuss further about getting something for the park such as a security light at the entrance.
  2. Disc Golf goals are being considered for the park
  3. Action on gravel driveway on Westwood Main.  Board will address the problem with a letter to resident from Association Services.
  4. 2021 Board positions are as follows:

President:  Shelton Riggins

Vice President:  John Byers

Treasurer:  Mark Coppock

Secretary:  Elaine Platt

Member at Large:  Mike Stafford

New Business:  Mike S. will replace pavilion lights with LED bulbs

Next Meeting:  August 2, 2021 at 7 p.m. at the home of Shelton Riggins.  3203 Turtle Grove Circle.  At this meeting we will discuss National Night Out and the Halloween party

Westwood Estates Community Improvement Association

Regular Board meeting of May 24, 2021

MINUTES

Call to order:  6:53 p.m. at the park

Members present:  Elaine, Mark, Shelton, John.  Extras present:  Mike Stafford, Clyde Garland

Old Business:

Board voted to approve Association Services to pursue legal action for residents having past dues.  There is approximately $2000 total past dues.

Board discussed having a plaque or something in memory of Mr. James Carter and Mr. Burl Russell.  These two residents have recently passed away.  They were very active members of our community.

Resident complained of bright light entering their back windows as a result of lighting in the park.  They are requesting to have a light deflector installed.  Mike Stafford will check into this.

Adjourn:  7:15 p.m.

Westwood Estates Community Improvement Association

Annual meeting Monday, May 24, 2021 at 7 p.m. in the park

Minutes

Call to order:  7:16 p.m.

12 present (board members and residents)

Minutes from 2020 meeting accepted

Treasurer Report:  $34,635.48 as of December 2020

Old Business: 

Board and residents have voted to turn over past dues of $200 or more to collection agency.

New Business:

  •  There are 3 board positions open to fill.  The following residents were voted in to fill the positions:

Elaine Platt

Michael Stafford

Shelton Riggins

  • Board and residents have voted to continue the services of Association Services as the HOA management

Member concerns: 

 Unfinished driveway on Westwood Main.  Members voted to move discussion to special board meeting following immediately after annual meeting.

Next board meeting:  Monday, June 7, 2021 at 7 p.m. in the park

Adjourn:  7:49 p.m.