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WECIA 2022 Annual Meeting minutes

Westwood Estates Community Improvement Association

Annual Meeting of Monday March 28, 2022 – Minutes

Call to order:  7:00 p.m.

Roll Call:  17 people attended; 4 board members, 11 additional homeowners, 1 member of Association Services, and City of Bryan Code Officer

Minutes from last meeting:  Minutes were approved as posted

Financial Reports:  as of December 31, 2021 balance is $29,476.01

Old Business:

  1.  Unfinished driveway on Westwood Main concerns were brought up to the Code Officer present.  City of Bryan had approved the driveway.  Code Officer will do more research.
  2. Future Annual Meetings will be held in January as stated in the bylaws
  3. Language used on the 2022 Proxy “This proxy to remain in effect for eleven (11) month from the date listed below.” will be changed so that the signed proxy is effective for only the annual meeting it is intended for
  4. Newsletter in print will be delivered to doors on weekend of April 9-10.  This newsletter will include Board of Directors information and other important information.  It will also include the WECIA Easter Egg Hunt party announcement.  Party will take place on Thursday April 14.
  5. New meeting signage will be made as the current signs are old and hard to see.

New Business:

Board member election: There were a total of 67 proxies collected for this meeting, 15 property owners present which equals a total of 82 votes.

  1.  Mark Coppock’s term was up. One new board member has been voted in.  His name is Billy Evans.  His home is on Rolling Glen.
  2. John Byers’ term was up.  However, he will continue to serve on the board.

Adjourn:  8:47 p.m.

Westwood Estates Annual Meeting Scheduled for 6 p.m. Monday March 28

The Westwood Estates Annual Meeting originally scheduled for March 28 at 7 p.m. is now being held at 6 p.m. at the Westwood Park pavilion (same day.) All homeowners are encouraged to attend.

Westwood Estates Annual Homeowners Meeting to be rescheduled

The Westwood Estates Annual Homeowners Meeting has been rescheduled to the following date:

Monday, March 28 at 7 p.m. in the Westwood Park. Homeowners will be receiving the meeting proxies in the mail soon. To make the meeting process go smoothly, please fill it out and bring it to your block captain as soon as possible (if you don’t plan to attend the meeting.) We must have a certain amount of votes if we are to have a meeting.

Westwood Estates HOA Annual Meeting change of location

The Annual Homeowners meeting that is scheduled for Monday, March 7, 2022 at 7 p.m. will be held at the park (originally scheduled for fire station.)

Correction to minutes of Jan. 10 meeting

Annual HOA Meeting for 2022 will be held on Monday March 7 at 6 p.m. at the fire station next to Mary Branch School on Villa Maria Rd.

Board Meeting minutes 1-10-2022

Westwood Estates Community Improvement Association

Minutes–Regular HOA Board Meeting – January 10, 2022

Call to order:  7:01 p.m.

Members Present:  Shelton, Mark, John, Elaine

Guests present:       Chris Galindo

Minutes from previous meeting:  minutes from Sept 9 meeting were read and approved

Treasurer’s Report:  $29,993.00

Block Concerns:

  1.  concerns were brought up regarding campers parked in driveways, cars parked permanently in street, and excess cars parked along curve on Westwood Main

Old Business:

  1.  Chris Galindo has objected to any modifications of the date change of the annual meeting as stated in the WECIA by-laws as annual meeting date has been temporarily changed due to not having an indoor location for the meeting.
  2. An addition to the 2022-2023 park maintenance contract will include that the individual will be paid on a fixed monthly schedule.  This item needs to be voted on at the next scheduled meeting.

New Business:

  1.  2022 Annual Meeting is scheduled for Monday, March 7 at 7 p.m. in the park.  There will be a scheduled board meeting at 6:30 p.m.
  2. board position voting proxies will be mailed out in advance of the annual meeting

Next Meeting:

Next meeting will be the annual meeting of 2022, scheduled for Monday March 7 at 7 p.m. in the park

Meeting adjourned at 7:42 p.m.

Minutes from WECIA Board meeting 9/20/2021

WECIA board meeting agenda, September 20, 2021

Call to order: 7:00 pm

Members present: Shelton, John, Mike, Elaine plus 2 guests

Minutes from last meeting approved:  yes

Treasurer’s Report:  not available

Block Reports:  items from leaning pole on WW Main were left behind and the pole is still under repair

Old Business:

1)  water leaks in the park; repairs have been made by Mike Stafford

2)  installation of community little library; library is installed and ready for visitors; located at park entrance on WW Main

3)  Payment for park maintenance for past two months and for light installed at pavilion will be sent.  Board will check on sending out payment on a fixed day of the month.  Association Services reimburses members for work or purchases.

4)  National Night Out Party for Oct. 5 is registered; first responders should visit the party

New Business:

  1.  Three block captains (Debra, Walter, and Brad) have been left off the newsletter.  They will be contacted and added as amendment to newsletter
  • Blind curve on Westwood Main is dangerous when there are vehicles parked.  Board will check into this hazard.
  •  Annual meeting which is normally in January will be moved to March so that the park pavilion can be used for the meeting

Meeting adjourned:  7:38 p.m.

Next Meeting:  January 10, 2022 location TBD

Minutes from board meeting Aug. 23

WECIA scheduled board meeting of Monday August 23, 2021

Call to order:  7:01 p.m.

Members present:  Sheldon, Mark, Elaine, Mike

                                   3 guests present; Jack Gressett (Association Services) attended

Treasurer Report:  Balance of $34,938.03 as of 7/27/2021

Minutes from last meeting were approved

Old Business:

  1.  October’s Household Hazardous Waste ad will be visible on WECIA website.
  2. Leaning utility pole on Westwood Main will be repaired by end of August.
  3. Architectural Committee Form was updated and sent to Michael Brackin (head of ACC).
  4. National Night Out of Tuesday October 5 plans were confirmed; community support such as Police and Fire Depts. will be present.
  5. Halloween Party in the park on October 31 plans were confirmed.
  6. Annual WECIA newsletter to be mailed out in September.  Newsletter will contain relevant information for residents.
  7. Free little library will be constructed and open soon.  A resident has organized the project.
  8. Mike S. continues to work on the water leaks in the park.  Water to the park is currently off until he finishes the project.

New Business:

  1. Included in the annual newsletter will be names and contact information for block captains.  Any neighborhood concerns can be reported to your block captain.
  2. WECIA website is being edited and is user friendly for residents.

Next meeting:  Monday September 20, 2021 at 7 p.m. in the park

Adjourn:  7:57 p.m.

Minutes from board meeting Aug 2

WECIA Board meeting August 2, 2021

Call to order:  7:03 p.m.

Members present:  Mike, Shelton, Elaine, Mark.  There were 5 guests present.

Minutes from last meeting:  minutes were accepted by the board with one amendment:  2 LED lights were installed at the Park by Mike for a total of $160.  Reimbursement has been made.

Treasurer report:  unavailable at this time

Architecture Committee:

     Board will not have further action on gravel driveway issue on Westwood Main at this time.  Will be discussed at future meetings.

Block and Officer’s Report:

     Utility pole at Westwood Main south is leaning toward ground and will be reported.

     RV is parked illegally on Westwood Main and will be reported to City of Bryan.

Old Business:

     City of Bryan will be contacted about any yards with grass height over the codes.

New Business:

     Association Services information will be visible permanently on the WECIA (Westwood Estates Community Improvement Association) homepage.

     Hazardous Waste collection is October 30 from 7 a.m. to 2 p.m.

     National Night Out is October 5, 2021.  WECIA will have a party in the Park starting at 5:30 p.m. that day.  A hotdog supper will be served.

     Halloween party in the Park will take place Sunday, October 31 starting at 5:30 p.m.  Pizza will be served.  Costume contest for ages 0 – 12, with gift card prizes for the winners.

     Water leaks at the park – board will get a repair estimate from a plumber.

    Board voted on and approved  Annual Newsletter which will be distributed in September. 

     Board voted on and approved $250 towards the installation of a Free Little Library to be built by a resident and placed at the park entrance on Westwood Main.

Next Meeting:  Monday, August 23, 2021 at 7 p.m. in the park.

Meeting adjourned at 8:40 p.m.

Association Services is the Westwood Estates management company

Realtors, Title Companies, et al.: Association Services handles all business for Westwood Estates Community Improvement Association.


1701 Southwest Pwky Ste 209
College Station, TX 77840