WECIA Board meeting of Monday, Sept. 12, 2022

Call to order: 7:04  by Billy Evans

Board Members present: Billy, Elaine, Mark, Mike

Others: Laura Stafford, 3009 Westwood; Sabrina

Minutes/Previous Meeting Notes: motion made by Mike Stafford, seconded by Mark Coppock, Motion carried after correcting the spelling of resident’s name

Treasurer’s Report

$31,939.52 current balance.  Elaine is working on getting last 6 months statements and reviewing them. This is in progress. Billy will upload into Trello

Block and Officer’s Report

  • Snakes are out and about
  • Trash from the Aggie Shacks by bridge. Elaine reported to Code Enforcement after cleaning up 3 bags. 

Old Business

  • Power Service Pole- 2 bids- Univ. Electric Service $1505 and BCA Electric at $1405, but bid is from March. Billy made a motion to accept bid up to $1650 with installation.  Board appointed Billy to oversee installation. Billy will vet bidders and follow through. Mike is clearing around old pole to allow for access. 
  • Action on Top Debtors: Association services will be authorized to collect fees via attorneys for owners in arrears over $300. Mike will speak with Association Services to direct them to proceed. 
  • Neighborhood Watch signage: City only ordered 4 signs and will order 5 more. City will install. 
  • Park Improvements in Progress:leak by water fountain in progress. Mike will submit proposal for repairing/refurbishing merry go round with both powder coat and with paint by next meeting. 
  • Newsletter- Mark in charge. Goes out 2 times per year. Board will approve and it will go out with next event fliers. 

New Business

  • National Night Out: Sabrina  will host National Night Out and Halloween. Elaine will register with City. Mike made motion to cap food costs at $500.Chile, hot dogs, frito pies, water, capri,cookies. Billy made motion to approve. Motion carried.  Sabrina will create flier with 2 sides- national Night out/Halloween. Mike will get 200 copies and pass out to block captains. 
  • Halloween: Sabrina will host. Pizza and water. Billy will work out deal with Pizza Hut. Prizes for 4 age groups. Infant to Pre-K- goodie bags for all, K-2nd, 3rd-6th, 7th and up will get gift cards for two categories TBD at night of event. Categories may include: best homemade, scariest, funniest, cutest, etc. 
  • Laura will ask BISD student ambassadors to help with both events while promoting Habitat for Humanity. 
  • Billy suggested new water lines for park. Will need bids from plumbers to determine feasibility.

Next Meeting

Oct. 4 at 7:00 in park, following National Night Out

Adjourn: Motion made by Mike, seconded by Mark. Adjourned at 8:25 p.m. 

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