minutes 3-20-2017

Westwood Estates Community Improvement Association

P O Box 2123, Bryan Texas 77806                         westwoodestates.org


MINUTES       3-20-2017

Call to order:   7:01 pm

Board members present: Elaine, Mike, Jim

Others: none

Minutes from previous meeting: accepted

Treasurer’s report: current balance is $36,007.48

Block and Officer Report:

  • A resident asked if we could start up a mini library. Board approved and suggested it be announced on NextDoor.com
  • South entrance (Traditions) sign needs fresh paint


Old Business:

  • Insurance choice: Board voted to not renew insurance policy with State Farm and go with Cincinnati Insurance Company which is $740 less for 1 year residential community association policy
  • Easter in the Park party will be held April 14, 5:30 – 7:30 p.m.
  • Spring newsletter will be at the doors of residents in April


New Business:   No new business

Next Meeting: Monday April 17 at park 7 p.m.; if inclement weather meet at Elaine’s


Meeting adjourned: 7:44 p.m.


minutes 2-13-17

Westwood Estate Community ImprovementAssociation

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org


MINUTES 2-13-17


Call to order: 7:00 p.m.


Board members present: Michael Brackin, Alan Shearer, Mike Stafford, Elaine Platt


Minutes from previous mtg.: accepted as amended

Treasurer’s Report: $34,362


Block and Officer’s Report: none to report


Old Business:

Board positions decided: President – Mike S.

Vice President – Alan S.

Treasurer – Jim C.

Secretary – Elaine P.

Member at Large – Michael B.

Checking Account: will remain structured same

Playground brush clearing: the board voted on a $200 bonus for Susanna Coppernoll to do brush clearing

Action on slide renovation: Mike has a plan to improve park slide



New Business:

Insurance policy: will renew in March, board in process of getting bids

Newsletter: will come out in April

Easter in the park: Date is set for April 14


Next Meeting: March 20, 7 p.m. at Elaine’s


Adjourn: 7:55 p.m.

Annual Meeting 2017 minutes

Westwood Estates Community Improvement Assoc.

Annual Meeting Agenda/Minutes

Monday, January 16, 2017



Call to order:   7:04 p.m.

Board members present: Mike, Jim, Elaine, Alan, Isaac

Minutes: last year annual meeting minutes read and approved

Treasurer Report: As of January 1 – $27,484.85


Old Business: none


Member concerns:


Jack Gressett of Association Services HOA Management gave an overview of services they provide for Westwood Estates homeowners

Slide in park is in poor condition; paint chipping, steps are steep, water puddles at bottom of slide


New park sign is still in progress. Will mention on sign “For Park

Residents only”


New business:

Election: Quorum has been satisfied as there are 86 members + proxies at meeting. Michael Brackin has volunteered to serve on board and is added to ballot. All nominees (Elaine, Mike and Michael) have been elected by acclamation.


Mowing bids:

Susanna Coppernoll placed a bid. Board voted and accepted bid.


Board voted to continue the services of Association Services for 2017.


Board meetings are held on the 3rd Monday of each month. Residents are urged to attend.



Next regular board meeting: Monday, February 13 (2nd Monday) 7 p.m. at the home of Mr. Jim Carter, 3200 Wilderness


Adjourn: 7:54 p.m.

12/12/16 minutes

Minutes 12-12-16

Call to order: 7:06 p.m.

Board Members present: Elaine, Alan, Mike, Jim

Treasurer’s Report: $28,617.83

Old business:

Board finalized bid for park maintenance

Board authorized 2 additional lawn cuts/park maintenance and will finalize contract with existing contractor by making necessary payment of $280.00

Newsletter in process of being finalized and will be sent for printing to be handed out in January

Block reports given

New business:

Some park equipment needs repair or replacement

Annual meeting set for Monday, January 16   at 7 p.m. at Mary Branch Elementary School Cafeteria

Adjourn: 7:58 p.m.

minutes 11-21-16

Minutes 11-21-16

Call to order: 7:02 p.m.

Board Members present: Elaine, Alan, Isaac, Mike, Jim

Others: Jack Gressett with Association Services

Treasurer’s Report: $28,872.88

Old business:

Check for $100 paid to Mary Branch for snowcone machine was misplaced. New check will be issued.

WECIA Halloween party was held in the park on Halloween Day, October 31. It was well attended – over 90 people.

The Board authorized Association Services to collect approximately $700 to bring the delinquent dues account of a homeowner to “in good standing” status. Payment must be made within 60 days from time of contact with homeowner.

A partial payment of homeowner dues was made by a homeowner recently. The Board agreed to terms for this situation. Letter to homeowner from Association Services will state that balance is to be paid within 90 days.

New business:

Any resident submitting a bid for park maintenance is to include “hold harmless” agreement OR proof of insurance with WECIA listed as “Additional Insured.”

The Annual HOA Meeting will be held on January 16, 2017 at 7 p.m. at Mary Branch Elementary School cafeteria.

Next Meeting: Monday, December 12 at 7 p.m. at the home of Mr. Carter

Adjourn: 8:13 p.m.

Minutes 09-19-2016

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                   westwoodestates.org

MINUTES 09-19-16

Call to order: 7:03 p.m.

Board members present: Elaine, Isaac, Jim, Mike, Alan

Others: Brad Brelsford

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $30,537.84

Block and Officer’s Report: block reports were discussed

Old Business:

Board authorized Mike S. to contact prospective buyer owning RV and wanting to park at prospective residence to give approval by board members.

Board authorized Jim C. to advise property management to begin process for collecting delinquent homeowner dues.

New Business:

National Night Out: October 4. Will be held in the park. Food, drinks and community service people will be present. Dewberry will have their own party.

Halloween party will be hosted by the HOA board on Monday, October 31 – 5:30 to 7:00 p.m. Pizza, drinks and costume contest.

HOA will purchase a snow cone machine from Mary Branch Elementary School for $100. Will be stored at board member’s home.

Next Meeting:   Monday, November 21 at 7 p.m. at Jim Carter’s home on Wilderness


Adjourn: 8:45 p.m.