Board Meeting, Monday November 10
7pm in the park. All invited to attend!
Westwood Estates Special Board Meeting Minutes August 16, 2025
Call to Order: 7:00 pm by Mark Coppock
Members Present: Anja Schwalen, Mark Coppock, Jeannie Galindo, Laura Stafford
Visitors: Chuck and Editha Albrecht, Sheila Carter
Minutes Read and Approved: Laura made a motion to approve as written. Anja seconded, motion passed.
Treasurer’s Report: $31, 602.98
Block Reports: Complaints of commercial vehicle parking on Hummingbird. The board will have Association Services send a letter regarding parking violations.
Resident Concerns: Overgrowth on Gabbard. Anja Schwalen has left messages with the city to cut it back.
Old Business:
Concerns of flooding on Wilderness- no response from the city
Soccer nets- ordered
Basketball hoops- replaced with chains
Park Proctor I9- completed
Loose Dogs- encourage residents to continue calling Animal Control
New Business:
Request for HOA to pay for burned-out security light behind 3204 Cougar Trail, Unit B- HOA directed resident to contact the duplex owner with the utility pole identification number. Motion made to contact property management by Anja. Jeannie seconded. Motion passed.
Removal of sign signboard by the pavilion by park proctor- Mark made a motion, Jeannie seconded. Motion passed
National Night Out- Tuesday in October. Laura made a motion to set a budget for food up to $1800 for National Night Out and Halloween. Anja seconded. Motion carried. Laura will create a flier with the newsletter. Laura will sign up with the city.
Next Meeting: September 22 at 6:00 pm at Anja’s house
Meeting Adjourned: Motion made to adjourn by Anja, seconded by Laura. Motion carried. Meeting adjourned at 7:52 pm.
Board Meeting September 22, 2025 NOTE CHANGES
This meeting will be at 6pm (an hour earlier than usual), and take place at 3209 Deer Trail. Among other things we’ll be finalizing plans for the annual Neighborhood Night Out October 7, and for the Halloween Party on October 31.
Westwood Estates Special Board Meeting Minutes June 23, 2025
Call to order: 7:05 by Mark Coppock
Members present: Mark Coppock, Anja Schwalen, Jeannie Galindo, Laura Stafford
Visitors present: Tiffany York, CMCA, AMS, of Association Services BCS; Mike Stafford
Minutes Read. Motion made to amend the minutes by Mark Coppock. Motion to amend minutes by deleting the following: All words “and bit a resident who required medical attention’, and all words after “Animal Control was notified’. Motion made by Jeannie Galindo to accept minutes as amended. Second by Anja Schwalen. Motion carried
Treasurer’s Report: $34,139.39.
Resident Concerns: Stray cats, stray dogs. Residents encouraged to call Animal Control.
Old Business: Tiffany explained that the Park Proctor would need to complete a W-9. Tiffany will send one to be completed. No contract for Park Proctor. A month-to-month agreement was created between Park Proctor and WECIA. The agreement can be nullified by either entity.
New Business:
Association Services- Tiffany informed board members that neighboring HOA residents complained about unsightly yards. Mark requested addresses of residents not in compliance with city codes so that the board could address the issues via Code Enforcement. Jeannie Galindo is a liaison between the Board and the City of Bryan as needed. Any further action will go through Association Services.
Next Meeting– August 18, at 7:00 pm in the park weather permitting
Meeting Adjourned– Motion made by Laura Stafford, seconded by Anja Schwalen. Motion carried. Meeting adjourned at 7:46 pm.
Board Meeting, Monday August 18
7pm in the park. All invited to attend!
WECIA BOARD MEETING MINUTES May 19, 2025
Call to Order: 7:00 pm by Mark Coppock
Members Present: Mark Coppock, Anja Schwalen, Jeannie Galindo, Laura Stafford, Roger Edgar
Visitors: Cam Keely, Sheila Carter, Mike Stafford
Minutes Read and Approved: Laura made a motion, Roger 2nd, motion passed
Treasurer’s Report: $34,864.96 as of 5-13-25. Note: ACH payment for $2,170 for insurance had just cleared)
Block Reports: Park Proctor requests funds to replace the soccer nets and the basketball nets up to $200.00 or 3 board members approved it over $200. Roger made a motion, Laura 2nd, motion passed.
Resident Concerns:
- Resident on Westwood is healing, but not home yet. Home is not up for sale at this time.
- Pit Bull running loose. Animal Control was notified.
Old Business:
- Insurance Renewal Cleared (see above)
- Easter in the Park: approximately 50 residents came, and 600 eggs were hidden. Lots of good feedback on the “toy” eggs in place of candy eggs.Bank signers update: All new board members who are check signers have been updated.
New Business:
- Houses flooding on Wilderness. Sheila Green came out and took pictures, but no action has been taken by the city or updates about the situation. The last information given by the city was that a plan needed to be formulated and funding secured.
- Erosion of yards along the creek. Can the city help with the erosion? Roger will compose a letter, and have Association Services peruse the letter before board members sign the letter. Laura made a motion for this action, Anja 2nd, motion passed.
- Website update and questions: Mark will add Mike Stafford to the park page and update the email to Association Services. Anja will help keep the website updated.
Next Meeting: August 18 at 7:00 pm in the park
Meeting Adjourned: 7:55 pm. Roger made a motion, Anja 2nd, motion passed.
WECIA Annual Meeting Minutes 2-19-2024
Call to order: 7:12 pm by Mike Stafford
Attendance
Board members: Mike Stafford, Mark Coppock, Roger Edgar
Residents: Clyde Garland, Chris and Jeannie Galindo, Sabrina Clark, Gene Savage, Laura Stafford
Guests: Tiffany York, CMCA, AMS
Proxies: quorum met
Minutes last annual meeting: (pending)
Treasurer’s report: $31,032.25 balance as of 2/19/2024
Resident’s concerns
- Metronet in progress, but no work is being done
- Broken pipes on Rolling Glenn- Mike stated due to drought, clay shifts
- Dues increase for 4-plexes was brought forth by Gene Savage. Gene stated that homeowners went up 31%, but 4-plexes increased 62%. Requested more equitable increase. Clyde made a motion to for equal %, Mark seconded. Motion did not pass. Gene made a motion to increase 4-plexes by 31% to $210. Mike made a motion to amend the increase to approximately 31% annually. Mark seconded the amendment. Amendment passed. The amended motion was passed by a majority vote.
Block reports: none
New Business
- Mowing/Park maintenance: bid for $3300 per year, $471.00 per month, and $390.00 per month. Motion made by Roger to accept $3300 bid, Chris G. 2nd, motion carried
- Insurance: $2100 year. Mark made a motion to approve and pay, Chris seconded, motion carried
Election of New Board Members
Laura made a motion to re-elect Mike and Mark. Roger seconded, motion carried
Association Services
Tiffany went over contract’s main points. Mark made a motion to accept contract, Chris seconded, motion carried
Easter in Park
Approximately $400 to cover food and gift cards, already have bunny suit and eggs. Tiffany will take photos. Sabrina has backdrop for photos. Date March 28. No opposition, proceed as planned
Old Business: none
Next regular meeting: Monday, March 25 at 7:00 in the park.
Adjourn: Roger made a motion, Mark seconded, motion carried. Adjourned at 8:08 pm
The 2024 Annual Meeting will be Feb. 19
The Westwood Estates Community Improvement Association Annual Meeting will be:
- Monday, February 19 at 7pm
- at the Bryan Fire Department Station 5, 2052 W Villa Maria Rd, Bryan, TX 77808.
PLEASE NOTE! Do NOT park in front of the big garage doors. Park on the on the left side or in the rear. Thanks!
Stay tuned for proxies for if you’re unable to attend. If that happens, we need your proxy both to assure we get a quorum—we come close some years to not having enough people and proxies! Also, with your proxy you may direct another member to represent you in voting.
We look forward to seeing everyone there!
WECIA Board Meeting of Monday, September 18, 2023
Call to order: 7:05 pm by Roger
Attendance: Roger, Clyde, Mike, Mark
Residents: Laura Stafford, Emily and Cody from Shirewood, Sabrina
Minutes from last meeting: Roger made motion to accept, Mark 2nd, motion carried
Treasurer’s report
Current balance: $27,773.80
Resident concerns
Block reports
No feedback from Metronet. Mike has a point of contact with the City of Bryan. Roger will follow up.
Old Business
Eagle Scout Project- on hold
Play ground improvement grant- No report from Billy Evans
Park equipment repairs- Mike will get painting done now that heat is decreasing
Association Services- Board exceeded $500 monthly cost. Increasing payment to $500 plus $100 for the remainder of the year up to $2100. Board requested committee to handle unexpected costs from Assoc. Services. Roger made a motion to establish a committee, Mark seconded. Motion carried. Roger and Mike will be committee members to act in the best interest of WEICA. Clyde will reach out to Association Services to see how to lower costs.
New Business
Dues- raise dues to $105 during annual meeting to offset costs of maintenance
Texas National Night Out Oct. 3-Laura will register with City, Sabrina will reserve a bounce house for kids
Halloween in the Park- Oct. 31- Laura will host
Budget for TNNO and Halloween is $1000 to cover food, costume prizes
Newsletter and Flier- approved. Roger will get them printed, Mike will sort them for Block Captains to pass out
Next Regular Meeting: October 3, 2023
Adjourn: 8:18 pm. Mike made motion, Roger seconded, motion passed
WECIA Board Meeting of Monday, June 12, 2023
Call to order: 7:03 pm by Mike Stafford
Members Present: Mike Stafford, Clyde Stant, Mark Coppock, Roger Egdar
Community members present:
Minutes from last meeting approved: Roger moved to accept, Mark seconded, motion passed
Treasurer’s Report
Current balance $30,966.78
Block Reports
Text Roger 3 days in advance of meetings
Residents’ Concerns
Bee attack at FM 2818 sign
Old Business
- Progress on cost effective HOA management options: Roger reports on 2 different software companies- suggests HOA staff member be paid a management fee
- Playground Park Improvement through Eagle Scout Project- no information available
- Playground Improvement Grant- No information available
- Playground Equipment Repairs- Mike made some progress
- State of affairs with Association Services- status quo- no changes
New Business
- Committee report on Web site HOA dues collection
- Plan meeting with Berkshire
- Plan meeting with accounting firms
Next meeting: Aug 14, 2023.
Meeting adjourned: Motion to adjourn made by Mark, seconded by Roger. Motion carried.
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