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Fall Newsletter and the upcoming Annual Meeting

Annual Meeting now Jan. 16

The Spring Newsletter, and the Halloween Party flyer, both had a different date. Our new date for the 2012 Annual Meeting is:

Monday, January 16, 2012, 7pm
Mary Branch Elementary

On the meeting agenda

1) Late dues penalties and the status of the Board’s efforts to collect overdue accounts.

2) The need to update the Westwood Estates Deed Restrictions. UPDATE: We’ll also be needing to update the Bylaws.

3) Elections of new Board members. We’ll need at least two people, ideally three, to volunteer to run.

4) The fiscal report will be submitted by Treasurer Walter Kamphoefner.

Download the 2012 Annual Meeting Agenda (PDF)

We need you. Or your proxy.

As always, we need a quorum of 25% of the 193 members (49), or their proxies, to officially hold the meeting. Proxies will be distributed by hand and will also be available for download on the WWE website.

To proceed with the process of updating the bylaws (we’d like to update them in the next few months), we’ll need a simple majority of members—50% plus one, which is 98 votes.

Update: You may download a proxy.


The Fall 2011 Newsletter is ready. It can be downloaded on the Newsletters page, or download it by clicking here: Fall 2011 Newsletter.

From Westwood Estates: Thank you, Clyde Garland

For the past 12 years, Westwood Estates resident Clyde Garland has voluntarily served the people of our neighborhood in at least the following capacities:

  • Researched, interviewed, compiled and written the biannual Westwood Estates newsletters. The newsletter is how this site came into existence; we just took a newsletter and copied and pasted. Creating these newsletters involves a series of time-consuming tasks, including
    • event reports including from the annual meeting,
    • an upcoming events calendar,
    • a detailed fiscal report,
    • a late dues report,
    • block report compilations
    • clearly formatted contact info for each of the Block Captains, Board Members, Architectural Control Committee members and other volunteers
    • a listing of other services utilized by the Association, and
    • various other stories of general interest.
  • Maintaining updated, detailed maps of the lots in the neighborhood, regarding ownership and ownership history, whether the current occupants are owners or renters, dues status, etc.
  • Attending nearly every WECIA Board meeting in the past 12 years, each month offering his comprehensive and historic knowledge as a valuable resource.
  • Working closely with our CPA John Holland, monitoring his work and keeping him updated.
  • More than once, being solely responsible for our ability to hold our necessary annual meeting—by seeing that enough proxies weren’t otherwise going to be collected and going out and collecting them himself.
  • Monitoring the condition of the park, and fixing problems that he’s found.

Clyde has chosen to step down as a volunteer. Our sentiments on that decision can be summarized by these words: Clyde, thank you for your service over the years!!

Park Volunteer Days

Park Volunteer Days, last two Saturdays in April, 8am-Noon

April 23 and 30. Y’all come.  The Westwood Board has established the last two Saturdays in April as “Park Volunteer Days.”  Most Board Members will be there with tools and supplies to do various tasks.  The hope is that it will be a fun event, with neighbors working side by side.

Their goal is to avoid having to hire people, which will allow the park to be maintained and maybe even be improved at low cost.

It has been a long standing policy, that if anyone wants something done in the Park and is willing to provide free labor the Association will almost always say “yes” and pay for any materials and any special tools and equipment needed.

However, over the last many years, except for Laura and Mike Stafford, who keep the trash and broken limbs picked up and for a guy who walks along Traditions Dr. now and then picking up trash, there have been no takers.  Hopefully, the Park Volunteer Days will attract more people, so larger jobs can be done.

What follows is a list of work the Board has put together with a guesstimate of what it would cost to hire contractors to do them:

  • Weeds: Remove from graveled playground area. $200
  • Sidewalk: Fix 3’x50’ leading from Dewberry. $1000
  • Paint wall: Seal 4’x60’ wood wall ( 5gal. @ $200 + labor ) = $300
  • Paint bench: Power wash & seal 18”x200’ (15gal). $1000
  • Vines: Remove from shrubs at Westwood Sign & trim. $200
  • Dinosaur: Replace stolen dinosaur. $1500
    • Or, build a wood seesaw on dinosaur spring platform. $300
  • Sprinkler: Fix it for shrubs around canopy. $1000
  • Trees:  Fix watering system for trees. $300
  • Sign:  Replace “Rules” sign on Park bulletin board. $200
  • Clear out growth for 3 picnic areas on hill. $300
  • Tables: Buy and install three picnic tables for above. $800
  • Trails: Trim 400’ nature trail that runs through trees on hill. $400

TOTAL $7200

See you at the Park April 23 and 30!