Westwood Estates Community Involvement Association

WECIA Nov.18, 2019 Board Meeting

Call to order 7:05 p.m. at the park

Board members present:  Shelton, Mark, Michael, Elaine, John

Others present:  Mike Stafford

Minutes from last meeting approved

Treasurer’s Report:  $33,263.78

Old Business:  Halloween in the park was held Oct. 31.   It was well attended with approx.. 135 total.  John Byers sponsored; providing food, bounce house, haunted house.

John will turn in receipts to board for reimbursement on some items.

Board approves Mike S. to represent the board in visiting residents at homes that are behind in payment of HOA dues.  After that, legal process in in place for collecting.

Board is still waiting for bids for park tree trimming.  If anyone is interested please contact us.

New Business:  2 board positions open for 2020.

Annual WECIA Board meeting set for Jan. 27 at 7 p.m.; location to be announced.  Board will have a short meeting before annual meeting.  Proxies will be mailed out by Association Services.

Next meeting will be held immediately before the annual meeting on January 27.

Meeting adjourned:  7:55 p.m.

WECIA Oct. 8, 2019 Board Meeting

Call to order 7:10 p.m. at the park

Board members present:  Shelton, Mark, Michael, Elaine

Others present:  Mike Stafford, Sabrina Clark

Old Business:  Halloween in the park, Oct. 31.   John Byers will sponsor; providing food, bounce house, haunted house.

Board members will help make people aware of announcements during the party.

Start time is 5:30 p.m.

Board will cover the expense of the costume contest prizes.

For future parties, we should consider serving homemade ice cream (made by residents.)

New Business:  1)  review and inspect park trees

2)  trailer parked on Wilderness was observed, no violations found

3)  board voted and approved Mike S. to spend up to $850 for merry-go-round paint and repairs.

Next meeting:  Monday November 18

Meeting adjourned:  7:45 p.m.

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org

Call to order: 7:10 p.m.

Board members present:    Elaine Platt, Mark Coppock, Shelton Riggins, Michael Brackin, John Byers

Others: Mike Stafford,

Minutes from previous mtg.:approved as read

Treasurer’s Report: $34,190.07

Block and Officer’s Report:attempts are being taken to assure lawns are maintained, cars are appropriately parked.  Other minor complaints will be handled when possible.

Old Business:

Board has reviewed bid for park maintenance and repairs

Board approves repainting of entrance signs ($326.43) and park signs ($283.24) repainting the park slide ($188.55) and repairing/replacing soccer goals ($457.45).  Total for maintenance is $1255.67.  This work will be completed by John Coppernoll.  He is currently the park maintenance.

Board will set aside for discussion; trash can replacement, volleyball net replacement, and park rules sign.

Merry – go – round will be repaired.

Easter party expenses will be reimbursed.

Board will discuss further the park retaining wall.

New Business:

National Night Out party in the park planned for October 1.  Flyer will be at residence doors.

Next Meeting:Monday, May 20 at 7 p.m. at the park

Adjourn: 8:35 p.m.

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org

Call to order: 7:11 p.m.

Board members present:   Elaine Platt, Mark Coppock, Shelton Riggins

Others: Mike Stafford,

Minutes from previous mtg.: approved as read

Treasurer’s Report: not available; email Association Services for report

Block and Officer’s Report: attempts are being taken to collect past due HOA dues.

Violations for unmowed yards, trash cans in street, etc. have been reported to city    code enforcement.

Old Business:

86 people attended the Friday Easter party in the park

New Business:

Board has reviewed bid for park maintenance and repairs.

Board approves items 1 – 4 which includes repainting of entrance signs ($326.43) and park signs ($283.24)  repainting the park slide ($188.55) and repairing/replacing soccer goals ($457.45). Total for this maintenance is $1255.67. This work will be completed by John Coppernoll.  He is currently the park maintenance.

Board will set aside for discussion trash can replacement, volleyball net replacement, and park rules sign.

Concerns about the merry-go-round will be discussed.

Easter party expenses will be reimbursed.

Pavilion tables will be washed.

Next Meeting: Monday, May 20 at 7 p.m. at the park

Adjourn: 8:01 p.m.

Minutes 3-18-2019 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org

Call to order: 7:03 p.m.

Board members present:    Elaine Platt, Michael Brackin, Mark Coppock, John Byers, Shelton Riggins

Others: Mike Stafford, Sabrina Clark

Minutes from previous mtg.: approved as read

Treasurer’s Report: not available; email Association Services for report

Signature cards for HOA bank account were completed.

Block and Officer’s Report: nothing to report

Old Business:

•             Park maintenance has mulched park gardens and will be reimbursed.
•             Basketball nets will be here soon and will be installed.
•             Tetherball nets have been installed.
•             Soccer nets and volleyball nets will be replaced soon.
•             Problem with water collecting at bottom of park slide has been resolved.
•             Website has been updated with new board member information.

New Business:

•             Discussion of replacement of park play area retaining wall has been started and will be ongoing.
•             3 residents in HOA debt.  Mike S. will attempt to collect or legal action will be taken.
•             Easter Party is Friday April 19 from 5:30 – 7 p.m. at the park

Next Meeting: Monday, April 22 at 7 p.m. at the park

Adjourn: 7:45 p.m.

Minutes 2-18-2019 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org

Call to order: 7:10 p.m.

Board members present:  Mike Stafford, Elaine Platt, Michael Brackin, Mark Coppock

Others: Shelton R., Sabrina C.

Minutes from previous mtg.: approved as read

Treasurer’s Report: not available

Block and Officer’s Report: nothing to report

Old Business:

Board Positions:  Mike Stafford has stepped down from board position.  3 positions are open.  Michael Brackin, Elaine Platt, and Shelton Riggins were voted to fill the positions and the board has accepted.  Positions are as follows:

President:  Michael Brackin

Vice President:  John Byers

Secretary:  Elaine Platt

Treasurer:  Mark Coppock

At Large:  Shelton Riggins

New Business:

The website will be updated with accurate information.

The board approved Mike S. to purchase soccer nets.  The board approved resident Sabrina Clark to purchase basketball rims and nets.   She will be reimbursed.

Next Meeting: Monday, March 18 at 7 p.m. at the park

Adjourn: 8:10 p.m.

Westwood Estates Community Improvement Assoc.

Annual Meeting Agenda/Minutes

Monday, January 28, 2019

Call to order:    7:00 p.m.

Board members present:  Mike Stafford, Mark Coppock, John Byers, Elaine Platt

Minutes:  last year annual meeting minutes read and approved

Treasurer Report:  As of December 31, 2018:  $34,821.66. For information on 2018 profit and loss, please contact Association Services by email: Help@associationservicesbcs.com

Old Business:

We are still working on a bid for repairing the park retaining wall.

Poison ivy in the park area has been taken care of as needed.

Member concerns:

• Promotion of Brazos Valley Recycling – if there is 50% participation on the street, participants receive a discount
• New basketball nets –Mark C. has nets and will have them installed
• Westwood Estates sign at the entrance on 2818 need repaint. A motion was proposed to conduct a nonbinding referendum about this. Results:

Want new sign = 5; want sign repaired = 5; want to do nothing = 1

• Park entrance sign needs total reconstruction; board is in process of getting prices for materials and construction

3 board positions are open

New business:

Election:  Elaine’s, Mike’s, and Michael’s terms are finished which opened 3 positions.  Shelton Riggins, Elaine and Michael were voted to fill those positions.

Mowing bids:

Joel Coppernoll placed a bid.  Board voted and accepted bid.

Board voted to continue the services of Association Services for 2019

Board meetings are held on the 3^rdMonday of each month.  Residents are urged to attend.  Please check the website and NextDoor.com for updates or cancellations.

Next regular board meeting: Monday, February 18 at 7 p.m. at Mike Stafford’s home

Adjourn:  7:59 p.m.

Minutes 9-17-2018 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                                         westwoodestates.org

Call to order: 7:02 p.m.

Board members present:, John Byers, Mike Stafford, Elaine Platt, Michael Brackin, Mark Coppock

Others: Chris Galindo, Brent Hairston, Walter K. and wife, Justin Hale

Minutes from previous mtg.: approved as read

Treasurer’s Report: $33,867.73

Block and Officer’s Report:

• KBTX News reported on army worms in Brazos Valley, watch for them
• Be on the lookout for strangers entering yards, knocking on doors and being persistent

Old Business:

• National Night Out takes place on October 2, 5:30 – 7:30 p.m. at the Park Pavilion
• Action has been taken on the residents that are behind on dues
• Halloween at the Park party on October 31

New Business:

• Fall newsletter will come out in a few days along with the invitation to National Night Out party
• Mowing contract: the board will handle the bid process as usual

Next Meeting:  November 13, 2018

Adjourn: 7:48 p.m.

Minutes 7-16-2018 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                                         westwoodestates.org

Call to order: 7:03 p.m.

Board members present:, John Byers, Mike Stafford, Elaine Platt, Michael Brackin

Others: Cathy Holste from Hummingbird Cr. And Michael Cahill from Dewberry

Minutes from previous mtg.: approved as read

Treasurer’s Report: $39,460.10

Block and Officer’s Report: loud party at a rental property on Dewberry in July at 3 a.m. was discussed

Old Business:

No old business

New Business:

• National Night Out will be held at the park on Tuesday, Oct. 2, time to be announced
• Association Services, our HOA Management service will proceed with collection policies for residents that are behind $300 or more in homeowner dues

Next Meeting: Monday, September 17   7 p.m. at the park

Adjourn: 7:53 p.m.

Minutes 3-19-2018 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org

Call to order: 7:04 p.m.

Board members present:, John Byers, Mike Stafford, Elaine Platt, Michael Brackin,

Others: Mark Coppock

Minutes from previous mtg.: approved as read

Treasurer’s Report: not available

Block and Officer’s Report: nothing to report

Old Business:

Treasurer has been appointed:  Mark Coppock

Bids for Herbicide spraying in park:  no action

HOA Insurance Policy – submit application for new board member to be included   on policy

Security Light issue:  no action

Easter in the Park – March 30 at 5:30 p.m.

New Business:

April newsletter and Easter party flyer were distributed to doors

No meeting in April

Next Meeting: May 21 at 7 p.m. in the park.

Adjourn: 7:46 p.m.