05-21-2015 minutes
Westwood Estates Community Improvement Association
P O Box 2123, Bryan, TX 77806 westwoodestates.org
MINUTES 5-21-15
Call to order: 7:05 p.m.
Board members present: James C., Walter K., Elaine P., Robert M., Isaac L.
Others present: Mike Stafford
Minutes from previous mtg.: reviewed and accepted
Treasurer’s Report: $32,792.99
Block and Officer’s Report: nothing to report
Old Business:
Playground – 3 additional pieces have been purchased and installed by Lone Star Recreation, Inc. The broken tire swing was taken down and replaced.
Erosion on Rolling Glen – Mike Stafford, Erosion Committee reported erosion concern to City of Bryan. The concern is that a fence has been built across the creek on the Hummingbird side and is causing a backup of creek water around home on Rolling Glen. Mr. Carter made a motion to have the erosion committee ask the City of Bryan to proceed with talking to concerned residents. Elaine P. 2nd the motion. The board voted and the motion carries.
Park Entrance Sign – the sign needs to be replaced. Wording will be addressed at next meeting.
New Business:
Mosquito control – The City of Bryan will provide one case per HOA of mosquito control donuts (52 per case.) These will be available to residents soon. Please contact Elaine Platt.
Absentee President for June Board meeting will be Robert Murphy, Vice President
Number address on home – City ordinance requires that a house number be visible on the home itself; curb or mailbox numbers do not count as visible.
Next Meeting: June 18, 2015 at Walter’s home
Adjourn: 8:15 p.m.
Tire Swing
The new tire swing has finally arrived in the park!
4-16-15 Minutes
Westwood Estate Community ImprovementAssociation
P O Box 2123, Bryan, TX 77806 westwoodestates.org
MINUTES 4-16-15
Call to order: 7:04 p.m.
Board members present: Walter K., Elaine P., Robert M., Isaac L.
Others present: Mike Stafford, Victor Swenson
Minutes from previous mtg.: reviewed and accepted
Treasurer’s Report: $38, 583.61
Block and Officer’s Report: Owners of property that violates city ordinance such as lawn height (12” or higher) can face expensive fines
Old Business:
Board members said that having the Easter Party on a Thursday was good idea with better turnout, over 100
New Business:
Mike Stafford appointed as committee head for erosion concerns to begin talk about water runoff leading to erosion particularly Rolling Glen
Playground pieces: the board moves to go forward on plans for playground piece installation, motion carries
Next Meeting: May 21, 2015 at Walter’s home
Adjourn: 8:14 p.m.
03-19-2015 Minutes
Westwood Estates Community Improvement Association
P O Box 2123, Bryan, TX 77806 westwoodestates.org
MINUTES 3-19-2015
Call to order: 7:01 p.m.
Board members present: James C., Walter K., Elaine P.
Minutes from previous mtg.: reviewed and accepted
Treasurer’s Report: $39,508.72
Block and Officer’s Report: nothing to report
Old Business:
Newsletter: the newsletter was proofed, amended and approved. Will go out to neighbors in early April.
Playground: The playground committees’ recommendations were approved.
Easter Party: The flyers will be distributed the weekend before the party which is Thursday, April 2 5:30 – 7:00 p.m.
New Business:
Facebook: Elaine P. will work on setting up a WECIA FaceBook account. Content and administrators to be decided at next meeting.
Next Meeting: April 16, 2015 at Walter’s home
Adjourn: 7:32 p.m.
Minutes 2/19/2015
Westwood Estates Community Improvement Association
P O Box 2123, Bryan, TX 77806 westwoodestates.org
MINUTES 2/19/2015
Call to order: 7:02 p.m. at 3021 Hummingbird Circle
Board members present: James Carter, Walter Kamphoefner, Elaine Platt, Mike Stafford, Robert Murphy
Others: Isaac Lopez
Minutes from previous mtg.: read and approved
Treasurer’s Report: 36,686.54
Block and Officer’s Report: nothing to report
Old Business:
2015 Board Positions:
Board voted James Carter as President, motion carries
Board voted Robert Murphy as Vice President, motion carries
Elaine Platt nominated as secretary/second by acclamation
Board voted WalterKamphoefner as treasurer, motion carries
Isaac Lopez agreed to serve as member at large
Playground Proposal
Playground committee: Elaine, Robert, and Isaac will meet this month to make a proposal for playground piece selection and installation
New Business:
Newsletter
WECIA newsletter will be written and delivered in March
Easter Party
The board voted to move the Easter Party to Thursday, April 2
Next Meeting: March 19 7 p.m. at Elaine Platt’s home
Adjourn: meeting was adjourned at 8:32 p.m.
1-19-2015 Minutes
Westwood Estates Community Improvement Association P O Box 2123, Bryan, TX 77806 westwoodestates.org MINUTES 1/19/2015 Call to order: 7:04 p.m.
Board members present: James C., Walter K., Elaine P., Mike S., Robert M. and other community members
Minutes from previous mtg.: reviewed, Walter moves to accept, Robert 2nd, motion passes
Treasurer’s Report: $33,101.23
Block and Officer’s Report: 3023 Hummingbird for sale. Coyote has been seen in the Lorito Circle area during daylight hours.
Old Business: Park Improvements: plans are underway for a few additions to the playground area. NextDoor.com: James Carter gave a short presentation on the social
New Business: James Carter released a lien on Ballard – home on Rolling Glen. Fee for Lien Release – Walter moved to increase the lien release fee to $80, Mike seconded and the motion carries. 3106 Hummingbird Cir was burglarized week of Jan. 11-17 Mark Coppock should be contacted in order to reserve park. Isaac Lopez of Hummingbird Circle has volunteered to be on the ballot for new board member. Website will continue to provide updated minutes from all board meetings.
Park Mowing Bids: 3 bids went out and 1 bid has been returned. Christine Russell offered $250 per month or $125 per cut. Elaine moved to accept the bid; Walter seconded. It was voted unanimously to accept Christine Russell’s bid.
Election of board members: Walter moves to accept all proxies directed to board’s control to use them to vote for the two candidates: Robert Murphy and Isaac Lopez. James seconded – the motion carries.
Election results: The board voted unanimously to elect Robert Murphy and Isaac Lopez as board members.
Next Meeting: February 19, 2015 7 p.m. at Elaine’s home
Adjourn: 8:42 p.m. Motion – Robert; 2nd – Walter, all voted in favor
12-ll-2014 Minutes
Westwood Estates Community Improvement Association
P O Box 2123, Bryan, TX 77806 westwoodestates.org
MINUTES 12/11/14
Call to order: 7:02 p.m. at 3209 Deer Trail
Board members present: Robert, Mike, Walter, Elaine
Others: none
Minutes from previous mtg.: read and approved
Treasurer’s Report: $33,416.85
Block and Officer’s Report: nothing to report
Old Business:
Park improvements: Elaine is setting up an appointment with consultant from Lone Star Creations for end of December 29. We are considering a covering for a portion of the playground as well as additional pieces for play
Park mowing bids: Bid form is drawn up and accepted by the board members. Sealed bids will be opened at annual meeting. Anyone interested in bidding can pick up a form from the board president Mike Stafford.
Annual meeting: to be held January 19, 2015, 7 p.m. at Mary Branch school cafeteria. Proxy form has been accepted by members pending the addition of names for the ballot.
New Board member: Anyone interested in serving on board please contact Elaine.
New Business:
Members discussed the app Next Door.com and its benefits.
Next Meeting: January 15, 7 p.m. at Elaine’s: 3021 Hummingbird Circle
Adjourn: meeting was adjourned at 8:10 p.m. Elaine moved, Walter 2nd, all approved
11-13-14 Board meeting minutes
Westwood Estates Community Improvement Association
P O Box 2123, Bryan, TX 77806 westwoodestates.org
MINUTES 11/13/14
Call to order: 7:06 p.m.
Board members present: James C., Walter K., Elaine P., Mike S., Robert M.
Minutes from previous mtg.: reviewed, Walter moves to accept, James 2nd, motion passes
Treasurer’s Report: $34,760.43
Block and Officer’s Report: A coyote has been spotted around Traditions Drive. Code Enforcement: Bushes along Westwood Main around curve have been trimmed and moved. Trailer parked on Westwood Main – contact has been made with owner to be moved away.
Old Business:
Lien on 3108 Rolling Glen. Lien will be removed once the owner pays the $40 to cover the lien release fee.
Park improvements: Elaine is working on researching a few new components for the playground. Will get bids, research quality from Landscape Structures.
New Business:
Park mowing– Paradise Valley Landscape mowing agreement will be paid in full; invoice of 10/22/14
Halloween at the park: no flyers – invitation signs at entrances, 60+ turn out. Lots of costumes! Good food!
Annual Meeting: proxy format has been approved
New Board members: the board is in need of another member as Mike Stafford will be stepping down at year’s end. Robert Murphy will be candidate for election.
Next Meeting: December 11 at 7 p.m. at Walter’s house (3209 Deer Trail)
Adjourn: 7:47 p.m. Motion – James 2nd – Elaine, all voted in favor
10/16/14 Board Meeting Minutes
Westwood Estates Community Improvement Association
P O Box 2123, Bryan, TX 77806 westwoodestates.org
MINUTES 10/16/14
Call to order: 7:00 p.m. at 3021 Hummingbird Circle
Board members present: James Carter, Walter Kamphoefner, Elaine Platt
Others: Sabrina Vobornik
Minutes from previous mtg.: read and approved
Treasurer’s Report: 35, 625.20
Block and Officer’s Report: Amanda Herman (3206 Turtle Grove)
Deborah Daniels (3114 Rolling Glen)
Old Business:
Lien on Rolling Glen. James Carter will confirm that the resident at 3108 Rolling Glen has in fact paid fees to have removed, it will then be removed
Park Equipment: board members present looked at ideas and agreed on 2 domes with steps in between and tether ball and rope replacement. Board members also agreed on use of up to $25,000 for new equipment.
Structural integrity of retaining wall on the playground has been questioned. Will decide on plan of action at next meeting.
New Business:
Halloween at the Park: Oct. 31. use flyer from last year with adjustments
Park mowing for 2015: bid sheets will be given to anyone interested. Board will approve bid at annual meeting
Annual Meeting: will be held 1/19/2015 at Mary Branch Elementary School cafeteria
Next Meeting: November 13, 7 p.m. at Walter’s
Adjourn: meeting was adjourned at 8:01 p.m. Elaine moved, Carter 2nd, all approved
9/18/14 Board Meeting Minutes
Westwood Estates Community Improvement Association
P O Box 2123, Bryan, TX 77806 westwoodestates.org
MINUTES 9/18/2014
Call to order: 7:10 p.m.
Board members present: James C., Walter K., Elaine P., Mike S., Robert M.
Minutes from previous mtg.: reviewed, James moves to accept, Robert 2nd, motion passes
Treasurer’s Report: $35,660.62
Block and Officer’s Report: Amanda Herman (3206 Turtle Grove) new block captain. Block captain needed for Rolling Glen.
Old Business:
Block captains to distribute flyers for National Night Out block parties
National Night Out has been registered
New Business:
Halloween at the Park – Friday Oct. 31; flyers out by Oct. 25 to block captains
Park mowing for 2015 – maintain mowing in park, sidewalk, elimination of pests. Board will approve bids at annual meeting
Annual meeting – discussed location
Next Meeting: Oct. 16 -7 p.m. at Elaine’s – 3021 Hummingbird Circle
Adjourn: 8:00 p.m. Motion – Walter; 2nd – Elaine, all voted in favor
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