Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806           westwoodestates.org

MINUTES 3-19-2015

Call to order: 7:01 p.m.

Board members present: James C., Walter K., Elaine P.

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $39,508.72

Block and Officer’s Report: nothing to report

Old Business:

Newsletter: the newsletter was proofed, amended and approved. Will go out to neighbors in early April.

Playground: The playground committees’ recommendations were approved.

Easter Party: The flyers will be distributed the weekend before the party which is Thursday, April 2 5:30 – 7:00 p.m.

New Business:

Facebook: Elaine P. will work on setting up a WECIA FaceBook account. Content and administrators to be decided at next meeting.

Next Meeting: April 16, 2015 at Walter’s home

Adjourn: 7:32 p.m.

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806           westwoodestates.org

MINUTES      2/19/2015

Call to order: 7:02 p.m. at 3021 Hummingbird Circle

Board members present: James Carter, Walter Kamphoefner, Elaine Platt, Mike Stafford, Robert Murphy

Others: Isaac Lopez

Minutes from previous mtg.: read and approved

Treasurer’s Report: 36,686.54

Block and Officer’s Report: nothing to report

Old Business:

             2015 Board Positions:

            Board voted James Carter as President, motion carries

Board voted Robert Murphy as Vice President, motion carries

Elaine Platt nominated as secretary/second by acclamation

Board voted WalterKamphoefner as treasurer, motion carries

Isaac Lopez agreed to serve as member at large

Playground Proposal

Playground committee: Elaine, Robert, and Isaac will meet this month to make a proposal for playground piece selection and installation

New Business:

Newsletter

WECIA newsletter will be written and delivered in March

Easter Party

The board voted to move the Easter Party to Thursday, April 2

Next Meeting: March 19   7 p.m. at Elaine Platt’s home

Adjourn: meeting was adjourned at 8:32 p.m.

Westwood Estates Community Improvement Association P O Box 2123, Bryan, TX 77806           westwoodestates.org MINUTES 1/19/2015 Call to order: 7:04 p.m.

Board members present: James C., Walter K., Elaine P., Mike S., Robert M. and other community members

Minutes from previous mtg.: reviewed, Walter moves to accept, Robert 2^nd, motion passes

Treasurer’s Report: $33,101.23

Block and Officer’s Report: 3023 Hummingbird for sale. Coyote has been seen in the Lorito Circle area during daylight hours.

Old Business: Park Improvements: plans are underway for a few additions to the playground area. NextDoor.com: James Carter gave a short presentation on the social

New Business: James Carter released a lien on Ballard – home on Rolling Glen. Fee for Lien Release – Walter moved to increase the lien release fee to $80, Mike seconded and the motion carries. 3106 Hummingbird Cir was burglarized week of Jan. 11-17 Mark Coppock should be contacted in order to reserve park. Isaac Lopez of Hummingbird Circle has volunteered to be on the ballot for new board member. Website will continue to provide updated minutes from all board meetings.

Park Mowing Bids: 3 bids went out and 1 bid has been returned. Christine Russell offered $250 per month or $125 per cut.   Elaine moved to accept the bid; Walter seconded. It was voted unanimously to accept Christine Russell’s bid.

Election of board members: Walter moves to accept all proxies directed to board’s control to use them to vote for the two candidates: Robert Murphy and Isaac Lopez. James seconded – the motion carries.

Election results: The board voted unanimously to elect Robert Murphy and Isaac Lopez as board members.

Next Meeting: February 19, 2015 7 p.m. at Elaine’s home

Adjourn: 8:42 p.m. Motion – Robert;  2^nd – Walter, all voted in favor

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806           westwoodestates.org

MINUTES 12/11/14

Call to order: 7:02 p.m. at 3209 Deer Trail

Board members present: Robert, Mike, Walter, Elaine

Others: none

Minutes from previous mtg.: read and approved

Treasurer’s Report: $33,416.85

Block and Officer’s Report: nothing to report

Old Business:

            Park improvements: Elaine is setting up an appointment with consultant from Lone Star Creations for end of December 29. We are considering a covering for a portion of the playground as well as additional pieces for play

            Park mowing bids: Bid form is drawn up and accepted by the board members. Sealed bids will be opened at annual meeting. Anyone interested in bidding can pick up a form from the board president Mike Stafford.

            Annual meeting: to be held January 19, 2015, 7 p.m. at Mary Branch school cafeteria. Proxy form has been accepted by members pending the addition of names for the ballot.

            New Board member: Anyone interested in serving on board please contact Elaine.

New Business:

Members discussed the app Next Door.com and its benefits.

Next Meeting: January 15, 7 p.m. at Elaine’s: 3021 Hummingbird Circle

Adjourn: meeting was adjourned at 8:10 p.m. Elaine moved, Walter 2^nd, all approved

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806           westwoodestates.org

MINUTES 11/13/14

Call to order: 7:06 p.m.

Board members present: James C., Walter K., Elaine P., Mike S., Robert M.

Minutes from previous mtg.: reviewed, Walter moves to accept, James 2^nd, motion passes

Treasurer’s Report: $34,760.43

Block and Officer’s Report: A coyote has been spotted around Traditions Drive. Code Enforcement: Bushes along Westwood Main around curve have been trimmed and moved. Trailer parked on Westwood Main – contact has been made with owner to be moved away.

Old Business:

Lien on 3108 Rolling Glen. Lien will be removed once the owner pays the $40 to cover the lien release fee.

Park improvements: Elaine is working on researching a few new components for the playground. Will get bids, research quality from Landscape Structures.

New Business:

Park mowing– Paradise Valley Landscape mowing agreement will be paid in full; invoice of 10/22/14

Halloween at the park: no flyers – invitation signs at entrances, 60+ turn out. Lots of costumes! Good food!

Annual Meeting: proxy format has been approved

New Board members: the board is in need of another member as Mike Stafford will be stepping down at year’s end. Robert Murphy will be candidate for election.

Next Meeting: December 11 at 7 p.m. at Walter’s house (3209 Deer Trail)

Adjourn: 7:47 p.m. Motion – James 2^nd – Elaine, all voted in favor

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806           westwoodestates.org

MINUTES 10/16/14

Call to order: 7:00 p.m. at 3021 Hummingbird Circle

Board members present: James Carter, Walter Kamphoefner, Elaine Platt

Others: Sabrina Vobornik

Minutes from previous mtg.: read and approved

Treasurer’s Report: 35, 625.20

Block and Officer’s Report:           Amanda Herman (3206 Turtle Grove)

Deborah Daniels (3114 Rolling Glen)

Old Business:

            Lien on Rolling Glen. James Carter will confirm that the resident at 3108 Rolling Glen has in fact paid fees to have removed, it will then be removed

Park Equipment: board members present looked at ideas and agreed on 2 domes with steps in between and tether ball and rope replacement. Board members also agreed on use of up to $25,000 for new equipment.

Structural integrity of retaining wall on the playground has been questioned. Will decide on plan of action at next meeting.

New Business:

Halloween at the Park: Oct. 31. use flyer from last year with adjustments

Park mowing for 2015: bid sheets will be given to anyone interested. Board will approve bid at annual meeting

Annual Meeting: will be held 1/19/2015 at Mary Branch Elementary School cafeteria

Next Meeting: November 13, 7 p.m. at Walter’s

Adjourn: meeting was adjourned at 8:01 p.m. Elaine moved, Carter 2^nd, all approved

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806           westwoodestates.org

MINUTES 9/18/2014

Call to order: 7:10 p.m.

Board members present: James C., Walter K., Elaine P., Mike S., Robert M.

Minutes from previous mtg.: reviewed, James moves to accept, Robert 2^nd, motion passes

Treasurer’s Report: $35,660.62

Block and Officer’s Report: Amanda Herman (3206 Turtle Grove) new block captain. Block captain needed for Rolling Glen.

Old Business:

Block captains to distribute flyers for National Night Out block parties

National Night Out has been registered

New Business:

Halloween at the Park – Friday Oct. 31; flyers out by Oct. 25 to block captains

Park mowing for 2015 – maintain mowing in park, sidewalk, elimination of pests. Board will approve bids at annual meeting

Annual meeting – discussed location

Next Meeting: Oct. 16 -7 p.m. at Elaine’s – 3021 Hummingbird Circle

Adjourn: 8:00 p.m. Motion – Walter;  2^nd – Elaine, all voted in favor

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806           westwoodestates.org

MINUTES 8/28/2014

Call to order: 7:09 p.m.

Board members present: James C., Walter K., Elaine P., Mike S., Robert M.

Minutes from previous mtg.: reviewed, James moves to accept, Robert 2^nd, motion passes

Treasurer’s Report: $36,172.71

Block and Officer’s Report: Nancy Coppock is unable to continue park reservations. Mark will take over handling park reservations and will also be the block captain for Westwood South block. Contact Mark at markcoppock@gmail.com or 979-574-7595.

Old Business:

Block captains: all blocks covered except Turtle Grove

National Night Out: October 7 (Tuesday); information on locations TBA

Park Status: nice job by Mr. Russell – 7 mowings since June 16! Ground

around water fountain will be finished in September.

Entrance at FM 2818: Mike and Walter cleared brush around sign and

planted Agave. Old utility pole was removed by BTU. Entrance sign to

be painted.

New Business:

Halloween at the park – October 31 (Friday) 5:30 – 6:30 p.m., Laura

Stafford to provide pizza, drinks and other snacks. Costume contest.

   Lien on 2108 Rolling Glen was discussed.

Members are encouraged to join NextDoor.com

Next Meeting: September 18 at 3021 Hummingbird Circle, home of

Elaine Platt. Will discuss new park equipment and possible removal of

some pieces.

Adjourn: 8:17 p.m. Motion – James 2^nd – Walter, all voted in favor

The Board meeting scheduled for July 17, 2014 – this Thursday has been cancelled and will be rescheduled for a later date – TBA

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806           westwoodestates.org

MINUTES 6/11/2014

Call to order: 7:06 p.m.

Board members present: James C., Walter K., Elaine P., Mike S., Robert M.

Minutes from previous mtg.: reviewed, James moves to accept, Elaine 2^nd, motion passes

Treasurer’s Report: $35,991.25

Block and Officer’s Report: Dog left at #3114 Hummingbird Cr., escaped, neighbor picked it up and will keep as pet

Old Business:

Web site progress: Elaine needs help with editing, has login information

Block Captains: ask neighbors about becoming involved with WECIA

Soccer and Ball field improvements: one goal painted white, bulbs have been replaced, new nets will be purchased for basketball goals

Water leaks and park lights: materials purchased for water fountain, will not have hose connection, person will repair for $10 per hour, trash can broke off and Mike repaired, posts in play area cut and painted

FM 2818 entrance landscape: vines have been trimmed, will have extra wooden pole removed, will plant monkeygrass under Westwood sign

Video monitoring signage: pending

Bryan Bombers: Mike will be attending a game soon and will check

Portable building for temporary postal structure: on hold

New Business:

Park mowing- we are unsatisfied with current maintenance, it was recommended we hire Mr. Russell to mow. James moved that Mike write PV Landscaping to terminate services due to unsatisfactory services and communication, and to hire Mr. Russell, Elaine 2^nd, all in favor/motion passes

National Night Out: individual or central block party? – undecided

Check book location: Walter is on vacation out of the country, James will take over

Next Meeting: July 17, 2014 7 p.m. at Elaine’s house

Adjourn: 8:10 p.m. Motion – Walter 2^nd – James, all voted in favor