Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806            westwoodestates.org

MINUTES 4/24/14

Call to order: 7:05 p.m.

Board members present: James C., Walter K., Elaine P., Mike S., Robert M.

Minutes from previous mtg.: reviewed, Walter moves to accept, Robert 2^nd, motion passes

Treasurer’s Report: $35,834.81

Block and Officer’s Report: comments made about homes for sale and one home being cleaned up for sale

Old Business:

Easter in the Park – 75 guests, 3 age groups for egg hunting, $380 spent on park for the party

Park Planning committee- have made observations of retaining wall, a few repairs needed, in the process of obtaining bids for work

Website progress- did not provide any names for a scribe. Elaine P. will take and record minutes on website. Elaine will get login information from Robert

Block Captains- discussion to invite block captains to next Board meeting

New Business:

Park mowing- edging not complete, stop mowing over bases, has not been submitting invoice for payment. Good job on mowing.

Soccer and Ball field improvements- Mike will apply weed killer, Mike to purchase soccer goal net. Members viewed ideas brought to meeting. Walter moved to accept the ideas, James 2^nd. Mike to get bids to have leak fixed. Board discussed getting a dog water fountain, Mike to get prices.

Park lights have been shot out, BTU to fix soon per Mike.

FM 2818 entrance landscape – Walter to prune shrubs around sign

Video Monitoring signage – Mike asked all members to come to next meeting with idea of signage look

Bryan Bombers – Walter will check on a free admission night at a Bombers game for Westwood residents for June

Portable building – Mike will research prices on smallest size, will be located at 3013 Westwood Main (inside park area) if this is possible. The Post Office box payment is due soon.

Elaine to work with Mike on creating newsletter.

Next Meeting: May 22, 2014 at Walter’s home

Adjourn: 8:30 p.m. Motion – Elaine 2^nd – Walter, all voted in favor

The upcoming annual meeting is scheduled for

Thursday, January 13, 2011
7:00 pm
at Mary Branch Elementary School Cafeteria . Enter at the east entrance, the side facing toward Aerofit.

If you cannot attend, please have your vote represented by proxy. We’ve printed the proxies and they will be distributed in the next few days. If you prefer, or somehow don’t get one, download one here: 2011 Proxy. Then fill it out and bring it to a block captain or a board member.

We will be electing board members to fill three (3) positions. We have three openings on the board, with only two willing candidates. We need at least one other resident, ideally three, to step forward to run for the board.

If less than 25% (49 votes) of the members are represented at the meeting, the meeting will not occur and eventually the Association will cease to exist. (Notice of meeting was in October Newsletter. Per Bylaws, notice of meeting has to be given not less than two weeks before the meeting.)

Upcoming events:

The Big Event, Saturday March 27, 2010 starting at 10am.

By Texas A&M students. See bigevent.tamu.edu. For those who want to get free labor for projects around their house, A&M students will provide it, for one day only, to the first 1000 who ask. They have been doing this since 1982 to show their gratitude to the towns that they call home. They are not allowed to use power tools, but muscle driven tools, with many provided by A&M, are used. Last year 11,000 A&M students volunteered.

Easter Party, Friday April 2, 2010 starting at 5:30pm

The Easter Party will be at Westwood Community Park.

Kids, bring a basket for the Easter egg hunt. Hotdogs, etc. will be served at 5:30pm and the hunt will begin at 6pm. There will be 150 plastic eggs with prizes to find. The hunt will be divided into three groups – Toddlers, Elementary and Middle. There will be two eggs in each group that will have a gift certificate — $5 for McDonald and $10 for Wal-Mart.

Laura Stafford (822-0559) will organize the Party and provide everything.She  will bring the food, including the charcoal and meat and will cook it. They will bring the plastic eggs, stuff them with prizes and oversee hiding them.

Last year’s 2009 party had 50 adults and 30 kids.

The 2008 party had 40 adults and 20 kids.