Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                   westwoodestates.org

MINUTES 08-15-16

Call to order: 7:03 p.m.

Board members present: Elaine, Isaac, Jim, and Mike

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $30,882.52

Block and Officer’s Report: nothing to report

Old Business:

Mike S. moved to ensure that any board member obtains permission from all board members to make any decisions concerning repairs or removal of any type in the community. Motion carried.

Trees were trimmed along some trails in park. One park grill in woods was removed.

Park Rules sign wording has been agreed on. The board authorizes Mike S. to go forward with getting a new sign made.

New Business:

National Night Out: October 4. Will be held in the park.

Halloween party will be hosted by the HOA board on Monday, October 31 – 5:30 to 7:00 p.m. Pizza, drinks and costume contest.

Board will get accounts past due list from Management Co. (for residents who are several years delinquent on HOA dues) and will determine action to be taken.

Next Meeting:   Monday, September 19 at 7 p.m. at the home of Mr. Carter

Adjourn: 8:22 p.m.

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                   westwoodestates.org

MINUTES 07 – 25 – 16

Call to order: 7:05 p.m.

Board members present: Alan S., James C., Isaac L.

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $30,968.44

Block and Officer’s Report: homes for sale or sold. All yards seem neat.

Old Business:

Mowing contract to be viewed by Mr. Russell who is currently keeping park lawn maintained.

Old park rules were discussed; will prepare to get bid on new sign

Alan noted trees need trimming along some trails in park. He plans to take care of it.

Park Grill in woods needs to be removed as it is in disrepair. Board will examine how to dig it out.

Summer newsletters were delivered.

New Business:

National Night Out: First Tuesday in October. Isaac will look into renting a movie projector and screen for entertainment. Agreed to hold it in the park.

There will be a winter newsletter combined with the announcement of the January annual meeting.

Board will host Halloween party, details will be discussed at next meeting.

Next Meeting:   Next meeting will be on Monday, August 15 at 7:000 at the home of Mr. Carter

Adjourn: 7:30 p.m.

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                   westwoodestates.org

MINUTES 05 -16 – 16

Call to order: 7:00 p.m.

Board members present: Elaine P., James C., Isaac L.

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $32, 487

Block and Officer’s Report: nothing to report

New Business:

No new business

Next Meeting: There will be no scheduled meeting in June as many members out of town and no business to discuss.

Next meeting will be on Monday, July 25 at 6:30 at the home of Mr. Carter

Adjourn: 7:30 p.m.

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                   westwoodestates.org

MINUTES 4-18-16

Call to order: 7:08 p.m.

Board members present: Elaine P., James C., Alan S., Mike S.

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $32, 487

Block and Officer’s Report: Easter party attended by many, approx.. 65 kids

Old Business:

Park Entrance Sign – replacement still in progress – Mike S. will have wording, materials options and building options for the board to review at next meeting.

New Business:

Previously elected board secretary has resigned and resignation has been accepted by the board. Mike S. moved to elect Elaine Platt, former board secretary. Jim C. 2^nd, voted and motion carries.

As of 4/18/16 board members are as follows:

Alan Shearer – President

Isaac Lopez – Vice President

Jim Carter – Treasurer

Elaine Platt – Secretary

Mike Stafford – Member at Large

Entrance on Traditions and Park entrance signs to be maintained soon.

Newsletter to go out in Spring.

Next Meeting: May 16, 7 p.m. at Westwood Park

Adjourn: 7:42 p.m.

Westwood Estates Community Improvement Association         westwoodestates.org

PO Box 2123 Bryan, TX 77806

Minutes 2-18-16

Call to order: 7:05pm

Board members present: Alan Shearer, Isaac Lopez, James Carter, Mike Stafford, Kimberly Morrison

Minutes from previous meeting: reviewed and accepted

Treasurer’s Report: $33,288

Block and Officers Report: Nothing to report

Old Business:

New Park Sign is up.

New Business:

Election of Board Officers for 2016: Alan Shearer, President, Isaac Lopez, Vice President, James Carter, Treasurer, Kimberly Morrison, Secretary.

Easter Egg Hunt will be held at the Westwood Estates Park on Friday, March 25th from 5:30-7:00pm.

The next meeting will be on March 21st at 7:00pm at 3200 Wilderness.

Ajourn: 8:35pm

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES – Annual Meeting January 18, 2016

Call to order: 7:45 p.m.

Board members present: James, Elaine, Walter, Isaac

Others present: D. Cain, A. Shearer, K. Morrison, M. Coppock, D. Sims, B. Hardeman, M. Stafford

Quorum/Proxies: Over 90 proxies = quorum

Treasurer’s Report: $27,043.09

Old Business

New Playground equipment was installed in the Westwood Park in 2015.

Excellent attendance at Easter and Halloween parties.

National Night Out – attendance around 100; was recognized by City of Bryan

NextDoor.com – up to 75 members now, very effective

New Business:

WECIA has hired a new accountant (Association Services), a bit more expensive but more services offered.  Contract is signed.

Election of new officers to replace Mr. Carter, Mr. Kamphoefner, and Ms. Platt. Mike Stafford moves to elect Kimberly Morrison, Alan Shearer, and Devere Cain. A 2^nd received by Mark Coppock. All voted in favor.

3 bids for mowing were received by board. Lowest bid is from Mr. Russell, our current mowing service. All voted in favor.

Next Meeting: February 18, 2016 Tuesday at 7 p.m. at Isaac’s home – #3106 Hummingbird Cr.

Adjourn: 8:07 p.m

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES 01-18-2016

Call to order: 7:07 p.m.

Board members present: James, Elaine, Walter, Isaac

Others present: D. Cain, A. Shearer, K. Morrison, M. Coppock, D. Sims, B. Hardeman, M. Stafford

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $27,043.09

Block and Officer’s Report:

Nothing to report

Old Business:

Ramirez Tree Service has cut back limbs around power lines

New Park Rules sign is still in progress

WECIA C.P.A. John Holland has retired

New Business:

WECIA has hired a new accountant. Association Services was recommended by Mr. Holland. Contract is signed.

Next Meeting: February 18, 2016 Tuesday at 7 p.m. at Isaac’s home – #3106 Hummingbird Cr.

Adjourn: 7:45 p.m.

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES 12-10-15

Call to order: 7:07 p.m.

Board members present: James, Walter, Robert

Others present: Mike Stafford

Minutes from previous mtg.: will be reviewed at next meeting (secretary not present)

Treasurer’s Report: $27,556.77

Block and Officer’s Report:

Nothing to report

Old Business:

WECIA does not qualify as tax exempt.

New Business:

Mowing bid, annual meeting notice and proxy will be prepared and printed

Board is in the process of hiring a replacement CPA

Two board positions will open for voting at the annual meeting

Other Business:

Board will get estimates to trim trees in the park

Next Meeting: January 18, 2016 (Monday) 7 p.m. at Mary Branch cafeteria

Adjourn: 7:58 p.m.

Westwood Estate Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES 11-19-15

Call to order: 7:01 p.m.

Board members present: Walter K., Elaine P., Robert M., Isaac L.

Others present: Mike Stafford

Minutes from previous mtg.: reviewed and accepted with one change shown below

Treasurer’s Report: $29,102.96, please note last month minutes report should read $29,949.50

Block and Officer’s Report: nothing to report

Old Business:

The neighborhood Halloween party had 100 in total attendance! A grand thanks goes out to the Staffords who generously provided the entire party.

The Park Entrance sign is still under discussion.

The Board will be getting bids for tree trimming in the park.

New Business:

The WECIA Annual meeting will be held at Mary Branch Elementary School on January 18, 2016 beginning at 7 p.m.

Winter newsletters have been printed and will be distributed to homes soon.

The board is actively pursuing a replacement for our accountant who is retiring. Anyone interested should speak to a board member.

Next Meeting: December 10; 7 p.m. at Walter’s home

Adjourn: 8:02 p.m.