Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES 01-18-2016

Call to order: 7:07 p.m.

Board members present: James, Elaine, Walter, Isaac

Others present: D. Cain, A. Shearer, K. Morrison, M. Coppock, D. Sims, B. Hardeman, M. Stafford

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $27,043.09

Block and Officer’s Report:

Nothing to report

Old Business:

Ramirez Tree Service has cut back limbs around power lines

New Park Rules sign is still in progress

WECIA C.P.A. John Holland has retired

New Business:

WECIA has hired a new accountant. Association Services was recommended by Mr. Holland. Contract is signed.

Next Meeting: February 18, 2016 Tuesday at 7 p.m. at Isaac’s home – #3106 Hummingbird Cr.

Adjourn: 7:45 p.m.

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES 12-10-15

Call to order: 7:07 p.m.

Board members present: James, Walter, Robert

Others present: Mike Stafford

Minutes from previous mtg.: will be reviewed at next meeting (secretary not present)

Treasurer’s Report: $27,556.77

Block and Officer’s Report:

Nothing to report

Old Business:

WECIA does not qualify as tax exempt.

New Business:

Mowing bid, annual meeting notice and proxy will be prepared and printed

Board is in the process of hiring a replacement CPA

Two board positions will open for voting at the annual meeting

Other Business:

Board will get estimates to trim trees in the park

Next Meeting: January 18, 2016 (Monday) 7 p.m. at Mary Branch cafeteria

Adjourn: 7:58 p.m.

Westwood Estate Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES 11-19-15

Call to order: 7:01 p.m.

Board members present: Walter K., Elaine P., Robert M., Isaac L.

Others present: Mike Stafford

Minutes from previous mtg.: reviewed and accepted with one change shown below

Treasurer’s Report: $29,102.96, please note last month minutes report should read $29,949.50

Block and Officer’s Report: nothing to report

Old Business:

The neighborhood Halloween party had 100 in total attendance! A grand thanks goes out to the Staffords who generously provided the entire party.

The Park Entrance sign is still under discussion.

The Board will be getting bids for tree trimming in the park.

New Business:

The WECIA Annual meeting will be held at Mary Branch Elementary School on January 18, 2016 beginning at 7 p.m.

Winter newsletters have been printed and will be distributed to homes soon.

The board is actively pursuing a replacement for our accountant who is retiring. Anyone interested should speak to a board member.

Next Meeting: December 10; 7 p.m. at Walter’s home

Adjourn: 8:02 p.m.

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES 10-15-15

Call to order: 7:15 p.m.

Board members present: Elaine P., James C., Robert M.

Others present: Mike Stafford

Minutes from previous mtg.: reviewed and accepted; change of address for tonight’s meeting which is being held at James C’s home at 3200 Wilderness

Treasurer’s Report: $29,249.50

Block and Officer’s Report:

Nothing to report

Old Business:

Tax Exempt Status will be discussed at next meeting

Park Entrance Sign – replacement still in progress

National Night Out: approx.. 70 adults and 40 kids, very good attendance

New Business:

Halloween Party will be held October 31; 5:30 – 7 p.m.   Food and Costume contest

Newsletter will be going out in the coming weeks

Other Business:

Board will get estimates to trim trees in the park

Next Meeting: November 19, 2015  7 p.m. at Walter’s home

Adjourn: 8:04 p.m.

Come out and meet your neighbors

Westwood Estates National Night Out

in the park

Tuesday, October 6  from 6 – 8 p.m.

Food, beverages and friends

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES 9-10-15

Call to order: 7:10 p.m.

Board members present: Walter K., Elaine P., James C., Isaac L.

Others present: Alan Shearer

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $30,403.99

Block and Officer’s Report: No August meeting due to Summer Break

Alan Shearer of Hummingbird has reported that the basketball goal nets in the park are damaged. He has volunteered to replace them with nets made of chain.

Old Business:

Tax Exempt Status is awaiting completion of research

Park Entrance Sign – replacement still in progress

New Business:

National Night Out – neighborhood block parties October 6 in the park.

Flyers to be delivered within one week before then.

New HOA laws – 39 new Homeowners Association laws have been passed by the most recent TX legislature. They can be found at http://www.texashoalaw.com. All residents and homeowners are urged to read them. WECIA is in compliance with all HOA laws.

Next Meeting: October 15;  7 p.m. at Walter’s home

Adjourn: 7:50 p.m.

The WECIA Board meeting scheduled for this Thursday evening has been cancelled.

Rest in Peace  –Kenneth L. Adams, 84, passed away On July 22, 2015, at his home on Westwood Main.  Mr. Adams and his wife, Opal, were among the first residents of Westwood Estates. He was an Air Force Veteran.   Memorials may be made to Hospice Brazos Valley, 502 W 26th St. Bryan, Texas 77803

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES 7-16-15

Call to order: 7:08 p.m.

Board members present: Walter K., Elaine P., James C., Isaac L.

Others present: Mike Stafford

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $30,312.54

Block and Officer’s Report: many homes for sale/new residents; much activity in the park

Old Business:

Tax Exempt Status will be discussed at next meeting

Park Entrance Sign – replacement still in progress

FaceBook page – was decided by board that it is unnecessary

New Business:

Tire swing replacement to be hung soon.

Next Meeting: August 20, 2015  7 p.m. at Walter’s home

Adjourn: 7:45 p.m.

Westwood Estates Community Improvement Association

P O Box 2123, Bryan, TX 77806                                  westwoodestates.org

MINUTES 6-18-15

Call to order: 7:10 p.m.

Board members present: Walter K., Elaine P., Robert M.

Others present: Mike Stafford

Minutes from previous mtg.: reviewed and accepted

Treasurer’s Report: $30,678.57

Block and Officer’s Report: nothing to report

Old Business:

New Tire swing chain has broken. Will be replaced.

Park Entrance Sign – the sign needs to be replaced. Wording will be addressed at next meeting.

New Business:

Mosquito control – The City of Bryan has provided one case per HOA of mosquito control donuts (52 per case.) These are available to WECIA residents. Please contact Elaine Platt.

The Board will be filling in the low spot in the park with sand.

The Board will apply for tax exempt status.

Next Meeting: July 16, 2015  7 p.m. at Walter’s home

Adjourn: 7:52 p.m.