Call to Order: 6:02 pm by Mark Coppock

Members Present: Mark Coppock, Anja Schwalen, Roger Edgar Laura Stafford

Visitors: Mike Stafford

Minutes Read and Approved: Added date to minutes and changed Gabbard Rd. to Traditions, motion made by Roger, 2nd by Anja, motion passed

Treasurer’s Report: $31,088.50

Block Reports: Loose dog has disappeared, no longer running in neighborhood

Resident Concerns: Overgrowth on Traditions on CS side. Transient living in the park- Bryan PD was called and this has been resolved

Old Business: Large Box truck parking on Hummingbird- Mark will follow up with Association Services on letter to resident

Neighborhood night out– planned, fliers will be ready by Wednesday

Halloween– Planned, flier will be ready by Wednesday

New Business: Park Proctor has replaced one soccer net- due to non-standard size of goal, please give feedback before 2nd net is ordered

Merry-go-Round still in repairs

Next Meeting: November 10, 7:00 pm, Westwood Park

Meeting Adjourned: Motion made By Roger, 2nd by Laura, motion passed. Meeting adjourned at 6:33 pm

Call to Order: 7:00 pm by Mark Coppock

Members Present: Anja Schwalen, Mark Coppock, Jeannie Galindo, Laura Stafford

Visitors: Chuck and Editha Albrecht, Sheila Carter

Minutes Read and Approved: Laura made a motion to approve as written. Anja seconded, motion passed.

Treasurer’s Report: $31, 602.98

Block Reports: Complaints of commercial vehicle parking on Hummingbird. The board will have Association Services send a letter regarding parking violations.

Resident Concerns: Overgrowth on Gabbard. Anja Schwalen has left messages with the city to cut it back.

Old Business:

Concerns of flooding on Wilderness- no response from the city

Soccer nets- ordered

Basketball hoops- replaced with chains

Park Proctor I9- completed

Loose Dogs- encourage residents to continue calling Animal Control

New Business:
Request for HOA to pay for burned-out security light behind 3204 Cougar Trail, Unit B- HOA directed resident to contact the duplex owner with the utility pole identification number. Motion made to contact property management by Anja. Jeannie seconded. Motion passed.

Removal of sign signboard by the pavilion by park proctor- Mark made a motion, Jeannie seconded. Motion passed

National Night Out- Tuesday in October. Laura made a motion to set a budget for food up to $1800 for National Night Out and Halloween. Anja seconded. Motion carried. Laura will create a flier with the newsletter. Laura will sign up with the city.

Next Meeting: September 22 at 6:00 pm at Anja’s house

Meeting Adjourned: Motion made to adjourn by Anja, seconded by Laura. Motion carried. Meeting adjourned at 7:52 pm.

Call to order: 7:05  by Mark Coppock 

Members present: Mark Coppock, Anja Schwalen, Jeannie Galindo, Laura Stafford

Visitors present: Tiffany York, CMCA, AMS, of Association Services BCS; Mike Stafford

Minutes Read.  Motion made to amend the minutes by Mark Coppock. Motion to amend minutes by deleting the following:  All words “and bit a resident who required medical attention’, and all words after “Animal Control was notified’. Motion made by Jeannie Galindo to accept minutes as amended. Second by Anja Schwalen. Motion carried

Treasurer’s Report: $34,139.39. 

Resident Concerns: Stray cats, stray dogs. Residents encouraged to call Animal Control. 

Old Business: Tiffany explained that the Park Proctor would need to complete a W-9. Tiffany will send one to be completed. No contract for Park Proctor. A month-to-month agreement was created between Park Proctor and WECIA. The agreement can be nullified by either entity. 

New Business:

Association Services- Tiffany informed board members that neighboring HOA residents complained about unsightly yards. Mark requested addresses of residents not in compliance with city codes so that the board could address the issues via Code Enforcement. Jeannie Galindo is a liaison between the Board and the City of Bryan as needed. Any further action will go through Association Services. 

Next Meeting– August 18, at 7:00 pm  in the park weather permitting

Meeting Adjourned– Motion made by Laura Stafford,  seconded by Anja Schwalen. Motion carried. Meeting adjourned at 7:46 pm. 

Call to order: 7:12 pm by Mike Stafford

Attendance

Board members: Mike Stafford, Mark Coppock, Roger Edgar

Residents: Clyde Garland, Chris and Jeannie Galindo, Sabrina Clark, Gene Savage, Laura Stafford

Guests: Tiffany York, CMCA, AMS

Proxies: quorum met

Minutes last annual meeting: (pending)

Treasurer’s report: $31,032.25 balance as of 2/19/2024

Resident’s concerns

• Metronet in progress, but no work is being done
• Broken pipes on Rolling Glenn- Mike stated due to drought, clay shifts
• Dues increase for 4-plexes was brought forth by Gene Savage. Gene stated that homeowners went up 31%, but 4-plexes increased 62%. Requested more equitable increase. Clyde made a motion to for equal %, Mark seconded. Motion did not pass. Gene made a motion to increase 4-plexes by 31% to $210. Mike made a motion to amend the increase to approximately 31%  annually. Mark seconded the amendment. Amendment passed. The amended motion was passed by a majority vote.

Block reports: none

New Business

• Mowing/Park maintenance: bid for $3300 per year, $471.00 per month, and $390.00 per month. Motion made by Roger to accept $3300 bid, Chris G. 2nd, motion carried
• Insurance: $2100 year. Mark made a motion to approve and pay, Chris seconded, motion carried

Election of New Board Members

Laura made a motion to re-elect Mike and Mark. Roger seconded, motion carried

Association Services

Tiffany went over contract’s main points. Mark made a motion to accept contract, Chris seconded, motion carried

Easter in Park

Approximately $400 to cover food and gift cards, already have bunny suit and eggs. Tiffany will take photos. Sabrina has backdrop for photos. Date March 28. No opposition, proceed as planned

Old Business: none

Next regular meeting: Monday, March 25 at 7:00 in the park.

Adjourn: Roger made a motion, Mark seconded, motion carried. Adjourned at 8:08 pm

Call to Order: 7:00pm

Members Present:  Billy Evans, Elaine Platt, Mark Coppock, Michael Stafford plus 3 homeowners

Minutes from April board meeting: Mike made a move to approve minutes as written, Mark seconded, all approved

Treasurer’s Report: Elaine requested 3 Documents from HOA- current balance= $37,539.47

Profit and Loss Statement, List of owners in Arrears, Arrears= $6335.00

HOA almost late in paying insurance- board will remind them as insurance does not send bill to them. HOA current insurance is $1000.00 less than other bids, so board will continue as is now.

Motion made by Billy and 2nd by Elaine to get 6 mos. of statements for board to review- motion carried

Block Reports: Need park rules sign. Mike made sign holders, no “H” wires with signs from HOA.

Old Business: 

• Service Pole for entrance repair or replacement- ongoing- Billy will get 3rd estimate from E&E Electric. Current estimates= $1100 install only, $3000 install + pole. Pole with wiring and new wiring box=$628 at McCoy’s with possible 10% military discount. City will cut off power,etc. Installer will need permit to replace pole.  (on-going)
• Additional trash container- Mike will check Amazon for a “doggie poo box”. Still trying to remove one frame to re-use by BB court.  (on-going)
• Board Communication- Trello App will be used by board. Billy will set up group. Mike called for action by board, Mark 2nd, motion carried
• Trimming along Gabbard Rd- mayor candidate Brent Hairston contacted City and they sent out a crew. 
• Purchase 2 hoses for park at $75 each- Mark called for action, Elaine 2nd, motion carried
• Replacement of neighborhood watch signs- Mark has pictures, Mike will contact his city contact to see if 9 signs can be replaced for $350.00 plus a community sign. Mike made a motion, Elaine 2nd, motion carried
• Action on late dues: June 20th decision once board has all documentation to review from HOA- on-going
• Park supplies- weed killer, ant killer- Request separate check from mowing to track costs- Motion made with hose replacement

New Business:

• Action on late dues
• Inventory created of consumable materials for park: bulbs, PVC pipe, weed killer, ant killer, hoses,etc
• AJ Reynolds introduced herself as Bryan District 5 single Member District Candidate
• Dead tree by Pavilion- plan being developed to remove tree- on going

Meeting adjourned: 8:00

Next Meeting: June 20th, 7:00 p.m. at the Park

WECIA Board meeting of Monday April 18, 2022   –   minutes

Call to order:   7:00 p.m.

Members present:  all board members present plus 4 homeowners

minutes from March board meeting:  minutes were approved as written

Treasurer’s report:  see minutes from 2022  Annual Meeting for the last report

Block Reports:   Rolling Glen needs a block captain and Patti Edgar has volunteered

Old Business: 

•  Easter Party 2022 had a good turnout with 80+
• Service pole (with light) at Hummingbird Park entrance still needs replacing.  A committee has been appointed to research possible solutions.

New Business:

•  placement of member positions for 2022 are as follows:

President – John Byers

Vice President – Billy Evans

Treasurer – Elaine Platt

Secretary – Mike Stafford

Member at Large – Mark Coppock

•  Park Maintenance Contract:  approved for 2022 for Mike Stafford
• future board meetings:  will be held on third Monday of the month unless otherwise noted except for June 13 will take the place of June 20
• meeting announce yard signs:  we now have new signs that were made by Association Services
• WECIA board is considering using an app for communication between board members and with homeowners

Next meeting:  Monday, May 16

Adjourn:  8:02 p.m.

Westwood Estates Community Improvement Association

Board Meeting Monday March 28 – minutes

Call to order:  6:17 p.m.

Roll Call:  16 people attended; 4 board members, City of Bryan Code Enforcement officer Mary, Jack Gressett with Association Services, and 10 residents

Minutes from last meeting:  minutes were approved as posted

New Business:

1.  Easter party at Westwood Park will be Thursday April 14 at 6 p.m.  There will be an Easter Egg Hunt and pizza
2. A third trash can will be placed in the Westwood Park yard specifically for dog waste.

Block Report:  Chain saw sounds are reported to be heard in the forested area between Westwood Main and Traditions Drive.

Next Board Meeting:  The next board meeting will be announced soon.

Adjourn:  6:47 p.m.

Westwood Estates Community Improvement Association

Annual Meeting of Monday March 28, 2022 – Minutes

Call to order:  7:00 p.m.

Roll Call:  17 people attended; 4 board members, 11 additional homeowners, 1 member of Association Services, and City of Bryan Code Officer

Minutes from last meeting:  Minutes were approved as posted

Financial Reports:  as of December 31, 2021 balance is $29,476.01

Old Business:

1.  Unfinished driveway on Westwood Main concerns were brought up to the Code Officer present.  City of Bryan had approved the driveway.  Code Officer will do more research.
2. Future Annual Meetings will be held in January as stated in the bylaws
3. Language used on the 2022 Proxy “This proxy to remain in effect for eleven (11) month from the date listed below.” will be changed so that the signed proxy is effective for only the annual meeting it is intended for
4. Newsletter in print will be delivered to doors on weekend of April 9-10.  This newsletter will include Board of Directors information and other important information.  It will also include the WECIA Easter Egg Hunt party announcement.  Party will take place on Thursday April 14.
5. New meeting signage will be made as the current signs are old and hard to see.

New Business:

Board member election: There were a total of 67 proxies collected for this meeting, 15 property owners present which equals a total of 82 votes.

1.  Mark Coppock’s term was up. One new board member has been voted in.  His name is Billy Evans.  His home is on Rolling Glen.
2. John Byers’ term was up.  However, he will continue to serve on the board.

Adjourn:  8:47 p.m.

Annual HOA Meeting for 2022 will be held on Monday March 7 at 6 p.m. at the fire station next to Mary Branch School on Villa Maria Rd.