Minutes 9-17-2018 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                                         westwoodestates.org

Call to order: 7:02 p.m.

Board members present:, John Byers, Mike Stafford, Elaine Platt, Michael Brackin, Mark Coppock

Others: Chris Galindo, Brent Hairston, Walter K. and wife, Justin Hale

Minutes from previous mtg.: approved as read

Treasurer’s Report: $33,867.73

Block and Officer’s Report:

• KBTX News reported on army worms in Brazos Valley, watch for them
• Be on the lookout for strangers entering yards, knocking on doors and being persistent

Old Business:

• National Night Out takes place on October 2, 5:30 – 7:30 p.m. at the Park Pavilion
• Action has been taken on the residents that are behind on dues
• Halloween at the Park party on October 31

New Business:

• Fall newsletter will come out in a few days along with the invitation to National Night Out party
• Mowing contract: the board will handle the bid process as usual

Next Meeting:  November 13, 2018

Adjourn: 7:48 p.m.

Westwood Estates HOA Board will have a scheduled meeting on Monday, Sept. 17, 7 p.m. in the park.  We encourage and invite all Westwood residents to attend.  Brent Hairston of Hummingbird Circle will be serving on Bryan City Council next term. He will be attending the HOA meeting. It will be a good opportunity to meet him in person.

Minutes 7-16-2018 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                                         westwoodestates.org

Call to order: 7:03 p.m.

Board members present:, John Byers, Mike Stafford, Elaine Platt, Michael Brackin

Others: Cathy Holste from Hummingbird Cr. And Michael Cahill from Dewberry

Minutes from previous mtg.: approved as read

Treasurer’s Report: $39,460.10

Block and Officer’s Report: loud party at a rental property on Dewberry in July at 3 a.m. was discussed

Old Business:

No old business

New Business:

• National Night Out will be held at the park on Tuesday, Oct. 2, time to be announced
• Association Services, our HOA Management service will proceed with collection policies for residents that are behind $300 or more in homeowner dues

Next Meeting: Monday, September 17   7 p.m. at the park

Adjourn: 7:53 p.m.

Westwood HOA July Board meeting will be held on Monday, July 16 at 7 p.m. in the park. You are encouraged to attend meetings to be informed of important issues in our neighborhood.  Everyone who lives in Westwood Estates is invited to attend.

Minutes 3-19-2018 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org

Call to order: 7:04 p.m.

Board members present:, John Byers, Mike Stafford, Elaine Platt, Michael Brackin,

Others: Mark Coppock

Minutes from previous mtg.: approved as read

Treasurer’s Report: not available

Block and Officer’s Report: nothing to report

Old Business:

Treasurer has been appointed:  Mark Coppock

Bids for Herbicide spraying in park:  no action

HOA Insurance Policy – submit application for new board member to be included   on policy

Security Light issue:  no action

Easter in the Park – March 30 at 5:30 p.m.

New Business:

April newsletter and Easter party flyer were distributed to doors

No meeting in April

Next Meeting: May 21 at 7 p.m. in the park.

Adjourn: 7:46 p.m.

Minutes 2-12-2018 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org

Call to order: 7:03 p.m.

Board members present:, John Byers, Mike Stafford, Elaine Platt

Others: none

Minutes from previous mtg.: approved as read with one correction to spelling error

Treasurer’s Report: not available

Block and Officer’s Report: nothing to report

Old Business: placement of 2018 board members is as follows:

Treasurer – remains open

Vice President – Michael Brackin

Secretary – Elaine Platt

At Large – John Byers

President – Mike Stafford

New Business:

Meeting days will be third Monday of each month. Cancellations or rescheduling of meetings will be posted to website and on NextDoor.com

Next Meeting: March 13 (Tuesday) at Elaine’s home at 3021 Hummingbird Circle. There was a conflict in scheduling the meeting on Monday.

Adjourn: 7:40 p.m.

Westwood Estates Community Improvement Assoc.

Annual Meeting Agenda/Minutes

Monday, January 15, 2018

Call to order:   7:00 p.m.

Board members present: Mike, Jim, Elaine, Alan, Michael

Minutes: last year annual meeting minutes read and approved

Treasurer Report: As of January 1 – $35, 175.47. For information on 2017profit and loss, please contact Association Services by email: Help@associationservicesbcs.com

Old Business:

Member concerns:

• Laura Stafford cleared trails in park wilderness area
• Parts of retaining wall are rotting; board will go ahead with getting bids for repair
• Poison ivy/oak in the park concerns
• Cars exceeding speed limit through neighborhood
• Repavement of Westwood Main

2 board positions are open

New business:

Election: John Byers has been voted to serve on the board; Alan Shearer and Jim Carter will resign (which has opened 2 positions.)

Mowing bids:

Joel Coppernoll placed a bid. Board voted and accepted bid.

Board voted to continue the services of Association Services for 2018.

Board meetings are held on the 3^rd Monday of each month. Residents are urged to attend.

Next regular board meeting: Monday, February 12 (2^nd Monday) 7 p.m. at the home of Elaine Platt, 3021 Hummingbird Circle

Adjourn: 7:54 p.m.

Minutes 1-15-2018 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org

Call to order: 6:44 p.m.

Recess from meeting taken at 6:46 p.m. to conduct Annual Meeting

Board members present:, Alan Shearer, Mike Stafford, Elaine Platt

Others: none

Minutes from previous mtg.: approved as read

Treasurer’s Report: $35, 175.47

Block and Officer’s Report: nothing to report

Old Business: no old business

New Business:

Proxies were mailed to residents instead of being delivered by block captains at doors

Next Meeting: February 12, 2018 7 p.m. at Elaine’s home at 3021 Hummingbird Circle

Adjourn: 7:58 p.m.

Minutes 12-18-2017

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org

Call to order: 7:03 p.m.

Board members present:, Jim Carter, Mike Stafford, Elaine Platt

Others: none

Minutes from previous mtg.: approved with corrections

Treasurer’s Report: $31,159.87

Block and Officer’s Report: nothing to report

Old Business:

Residents with largest HOA dues debt are on payment plans.

No action taken yet on the sodium security light issue

Reminder: Annual WECIA homeowner meeting will take place on Jan. 15 at 7 p.m. at Mary Brance Elementary School cafeteria. Board meets at 6:30 p.m. There are a few board positions available.

New Business:

No new business

Mike S. will be replacing broken swing in the park play area

Block captains will be coming to your door around the first week in January to collect signed proxies. At that time, if you would like, you can let your block captain know if you will be attending the annual meeting.

Next Meeting: January 15, 2018, 7 p.m. at Mary Branch Elementary School

Adjourn: 7:58 p.m.

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                  westwoodestates.org

Call to order: 7:00 p.m.

Board members present: Michael Brackin, Jim Carter, Mike Stafford, Elaine Platt, Alan Shearer

Others: Mark Coppock, Joshua Hale, Victor Swenson

Minutes from previous mtg.: approved

Treasurer’s Report: $31,880.97

Block and Officer’s Report: nothing to report

Old Business:

Legal action on delinquent homeowner dues (4) has been averted; residents are working to comply as follows:

1 – one payment has been received

2 – contact has been made; homeowner commits to payment

3 – home sold; lien paid

4 – paid in full

Halloween party was attended by 80 people

New Business:

Sodium street light issue – Michael B. will consult with BTU for help in a solution.

Annual meeting will take place on January 15 at 7 p.m. Board will meet at 6:30 p.m. Location: Mary Branch Elementary School cafeteria

There will be a few positions available for board members

Next Meeting: December 18 at 7 p.m. at Mr. Carter’s home at 3200 Wilderness

Adjourn: 7:53 p.m.