Westwood Estates Community Improvement Assoc.

Annual Meeting Agenda/Minutes

Monday, January 28, 2019

Call to order:    7:00 p.m.

Board members present:  Mike Stafford, Mark Coppock, John Byers, Elaine Platt

Minutes:  last year annual meeting minutes read and approved

Treasurer Report:  As of December 31, 2018:  $34,821.66. For information on 2018 profit and loss, please contact Association Services by email: Help@associationservicesbcs.com

Old Business:

We are still working on a bid for repairing the park retaining wall.

Poison ivy in the park area has been taken care of as needed.

Member concerns:

• Promotion of Brazos Valley Recycling – if there is 50% participation on the street, participants receive a discount
• New basketball nets –Mark C. has nets and will have them installed
• Westwood Estates sign at the entrance on 2818 need repaint. A motion was proposed to conduct a nonbinding referendum about this. Results:

Want new sign = 5; want sign repaired = 5; want to do nothing = 1

• Park entrance sign needs total reconstruction; board is in process of getting prices for materials and construction

3 board positions are open

New business:

Election:  Elaine’s, Mike’s, and Michael’s terms are finished which opened 3 positions.  Shelton Riggins, Elaine and Michael were voted to fill those positions.

Mowing bids:

Joel Coppernoll placed a bid.  Board voted and accepted bid.

Board voted to continue the services of Association Services for 2019

Board meetings are held on the 3^rdMonday of each month.  Residents are urged to attend.  Please check the website and NextDoor.com for updates or cancellations.

Next regular board meeting: Monday, February 18 at 7 p.m. at Mike Stafford’s home

Adjourn:  7:59 p.m.

Westwood Estates Community Improvement Association (HOA) annual meeting happens on Monday, January 28 at 7 p.m. at Mary Branch Elementary School cafeteria. Please note, we normally have it on MLK day but not this year. Please remember to mail in your proxy if you cannot attend the meeting. We would appreciate all residents that can attend. You help us make decisions for your community. If you miss getting your proxy in the mail on time, you can bring to your block captain.

The Westwood Estates Community Improvement Association board meeting for tomorrow Nov. 13 has been cancelled and will be rescheduled at a date in November to be determined.

Minutes 9-17-2018 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                                         westwoodestates.org

Call to order: 7:02 p.m.

Board members present:, John Byers, Mike Stafford, Elaine Platt, Michael Brackin, Mark Coppock

Others: Chris Galindo, Brent Hairston, Walter K. and wife, Justin Hale

Minutes from previous mtg.: approved as read

Treasurer’s Report: $33,867.73

Block and Officer’s Report:

• KBTX News reported on army worms in Brazos Valley, watch for them
• Be on the lookout for strangers entering yards, knocking on doors and being persistent

Old Business:

• National Night Out takes place on October 2, 5:30 – 7:30 p.m. at the Park Pavilion
• Action has been taken on the residents that are behind on dues
• Halloween at the Park party on October 31

New Business:

• Fall newsletter will come out in a few days along with the invitation to National Night Out party
• Mowing contract: the board will handle the bid process as usual

Next Meeting:  November 13, 2018

Adjourn: 7:48 p.m.

Westwood Estates HOA Board will have a scheduled meeting on Monday, Sept. 17, 7 p.m. in the park.  We encourage and invite all Westwood residents to attend.  Brent Hairston of Hummingbird Circle will be serving on Bryan City Council next term. He will be attending the HOA meeting. It will be a good opportunity to meet him in person.

Minutes 7-16-2018 Board Meeting

Westwood Estate Community Improvement Association

427 Dellwood, Bryan TX 77801                                                         westwoodestates.org

Call to order: 7:03 p.m.

Board members present:, John Byers, Mike Stafford, Elaine Platt, Michael Brackin

Others: Cathy Holste from Hummingbird Cr. And Michael Cahill from Dewberry

Minutes from previous mtg.: approved as read

Treasurer’s Report: $39,460.10

Block and Officer’s Report: loud party at a rental property on Dewberry in July at 3 a.m. was discussed

Old Business:

No old business

New Business:

• National Night Out will be held at the park on Tuesday, Oct. 2, time to be announced
• Association Services, our HOA Management service will proceed with collection policies for residents that are behind $300 or more in homeowner dues

Next Meeting: Monday, September 17   7 p.m. at the park

Adjourn: 7:53 p.m.

Westwood HOA July Board meeting will be held on Monday, July 16 at 7 p.m. in the park. You are encouraged to attend meetings to be informed of important issues in our neighborhood.  Everyone who lives in Westwood Estates is invited to attend.