2012 Annual Meeting Report
The 2012 Annual Meeting was held Monday, January 16, 7pm at Mary Branch Elementary.
Twenty-one (21) members attended (representing 27 votes) along with 66 proxies representing 99 votes. The total count of votes present, in person or by proxy, was 126.
As always, we needed a quorum of 25% of the 193 members (49), or their proxies, to officially hold the meeting. Proxies were distributed by hand and were also be available for download on the WWE website.
The following items were covered:
- Late dues penalties and the status of the Board’s efforts to collect overdue accounts.
- The need to update the Westwood Estates Deed Restrictions and Bylaws. According to our bylaws, a simple majority of residents (193/2 = 96.5 + 1 = 98) have to approve starting the process of updating the Association’s Bylaws and Deed Restrictions. This process, once initiated, may take 3-6 months to complete and will incorporate public comment. A Special Vote will be held later to approve changes. The Board recommended a “Yes” vote. This passed:
- Votes YES: 106
- Votes NO: 20
- Elections of new Board members. Mark Coppock and James Carter were elected to serve 2-year terms.
- The fiscal report was submitted by Treasurer Walter Kamphoefner.