2010 Annual Meeting Report

The Westwood Estates 2010 Annual Meeting was held Thursday, Jan. 14. Though the technical requirements of a two-week minimum notice (see the Bylaws) were satisfied by an announcement in the Fall Newsletter, a scheduling mix up caused another reminder notice to not get out in time. 5 members attended with 8 votes, with one other attending briefly, who left his proxy. A total of 54 proxies (thanks to Clyde Garland for collecting these) added up to a total of 62 votes.

Elections for board members took place. Mark Coppock was re-elected to serve from 2010-2012, and long-time Westwood South Block Captain and Park Coordinator Nancy Coppock was elected as well to fill the other open spot from 2010-2012. See the Westwood Estates Board Members page for the full list.

However, the board will be losing its President, James Haliburton, who is moving out of the neighborhood. He has agreed to stay on the board until the first 2010 board meeting on Feb. 10, 8pm at Walter Kamphoefner’s home at 3209 Deer Trail. At that meeting, the board will decide who holds what office. The board has one volunteer so far to fill the position that will be opening up. See the Bylaws for information on the Board of Directors.

This website was introduced. Its purpose is to serve as a convenient resource for Westwood Estates residents, and whatever else we choose to make it. While one of the reasons the board originally thought to start this site was to reduce the cost of printing the newsletter twice a year, we were correctly reminded at the meeting that a website should never replace face-to-face communication between neighbors.

One suggestion made was that, in the future, each block captain might be responsible for determining who on their block prefers a paper copy of the newsletter be delivered to them and who would prefer simply reading their copy from the website and/or printing it themselves if they choose. The board will consider all residents’ suggestions in this matter. You may leave a comment on this post and/or attend any meeting to voice your opinion. Special ongoing thanks goes to Clyde Garland who assembles the newsletters for the association.

See the Meeting Minutes page, or download the minutes of this meeting directly.