Meeting Minutes November 10, 2025
Call to Order: 7:04 by Mark Coppock
Members Present: Mark Coppock, Anja Schwalen, Roger Edgar, Jeannie Galindo, Laura Stafford
Visitors: Mike Stafford
Minutes Read and Approved: Laura made a motion to accept the minutes as written, Anja seconded, motion carried
Treasurer’s Report: $28,958.41
Block Reports: none at this time
Resident Concerns: none at this time
Old Business:
- Update on box truck- people are moving out so this may resolve itself
- Neighborhood Night out- 53 in attendance
- Halloween- 64 in attendance, the time slot of 6:00-7:00 worked great
- Overgrowth on Traditions has been cut back
New Business:
- Owner has concerns over water leak damaging property- no action taken by board, topic dismissed
- Laura made a motion for Association Services to have proxies and annual dues billing sent out after Dec 31, 2025. Board will preview proxies before they are sent. Annual meeting set for March 9, 2026. Jeannie seconded. Motion carried.
Next Meeting: February 9, 2026 at 7:00 in the park
Meeting Adjourned: Roger made a motion to adjourn, Anja seconded. Motion carried. Meeting adjourned 7:44pm
Westwood Estates ANNUAL MEETING, Monday March 9, 2026
All are invited to attend! 7pm, at Fire Station Number 5 on West Villa Maria. Be sure to park around back. We will also have a board meeting immediately preceding the annual meeting, at 6:30pm.
If you are unable to attend, please watch for the proxies that are coming in the mail and return yours! THANK YOU!
Board Meeting, Monday February 9, 2026
7pm in the park. All invited to attend!
Meeting Minutes September 22, 2025
Call to Order: 6:02 pm by Mark Coppock
Members Present: Mark Coppock, Anja Schwalen, Roger Edgar Laura Stafford
Visitors: Mike Stafford
Minutes Read and Approved: Added date to minutes and changed Gabbard Rd. to Traditions, motion made by Roger, 2nd by Anja, motion passed
Treasurer’s Report: $31,088.50
Block Reports: Loose dog has disappeared, no longer running in neighborhood
Resident Concerns: Overgrowth on Traditions on CS side. Transient living in the park- Bryan PD was called and this has been resolved
Old Business: Large Box truck parking on Hummingbird- Mark will follow up with Association Services on letter to resident
Neighborhood night out– planned, fliers will be ready by Wednesday
Halloween– Planned, flier will be ready by Wednesday
New Business: Park Proctor has replaced one soccer net- due to non-standard size of goal, please give feedback before 2nd net is ordered
Merry-go-Round still in repairs
Next Meeting: November 10, 7:00 pm, Westwood Park
Meeting Adjourned: Motion made By Roger, 2nd by Laura, motion passed. Meeting adjourned at 6:33 pm
Board Meeting, Monday November 10
7pm in the park. All invited to attend!
Westwood Estates Special Board Meeting Minutes August 16, 2025
Call to Order: 7:00 pm by Mark Coppock
Members Present: Anja Schwalen, Mark Coppock, Jeannie Galindo, Laura Stafford
Visitors: Chuck and Editha Albrecht, Sheila Carter
Minutes Read and Approved: Laura made a motion to approve as written. Anja seconded, motion passed.
Treasurer’s Report: $31, 602.98
Block Reports: Complaints of commercial vehicle parking on Hummingbird. The board will have Association Services send a letter regarding parking violations.
Resident Concerns: Overgrowth on Gabbard. Anja Schwalen has left messages with the city to cut it back.
Old Business:
Concerns of flooding on Wilderness- no response from the city
Soccer nets- ordered
Basketball hoops- replaced with chains
Park Proctor I9- completed
Loose Dogs- encourage residents to continue calling Animal Control
New Business:
Request for HOA to pay for burned-out security light behind 3204 Cougar Trail, Unit B- HOA directed resident to contact the duplex owner with the utility pole identification number. Motion made to contact property management by Anja. Jeannie seconded. Motion passed.
Removal of sign signboard by the pavilion by park proctor- Mark made a motion, Jeannie seconded. Motion passed
National Night Out- Tuesday in October. Laura made a motion to set a budget for food up to $1800 for National Night Out and Halloween. Anja seconded. Motion carried. Laura will create a flier with the newsletter. Laura will sign up with the city.
Next Meeting: September 22 at 6:00 pm at Anja’s house
Meeting Adjourned: Motion made to adjourn by Anja, seconded by Laura. Motion carried. Meeting adjourned at 7:52 pm.
Board Meeting September 22, 2025 NOTE CHANGES
This meeting will be at 6pm (an hour earlier than usual), and take place at 3209 Deer Trail. Among other things we’ll be finalizing plans for the annual Neighborhood Night Out October 7, and for the Halloween Party on October 31.
Westwood Estates Special Board Meeting Minutes June 23, 2025
Call to order: 7:05 by Mark Coppock
Members present: Mark Coppock, Anja Schwalen, Jeannie Galindo, Laura Stafford
Visitors present: Tiffany York, CMCA, AMS, of Association Services BCS; Mike Stafford
Minutes Read. Motion made to amend the minutes by Mark Coppock. Motion to amend minutes by deleting the following: All words “and bit a resident who required medical attention’, and all words after “Animal Control was notified’. Motion made by Jeannie Galindo to accept minutes as amended. Second by Anja Schwalen. Motion carried
Treasurer’s Report: $34,139.39.
Resident Concerns: Stray cats, stray dogs. Residents encouraged to call Animal Control.
Old Business: Tiffany explained that the Park Proctor would need to complete a W-9. Tiffany will send one to be completed. No contract for Park Proctor. A month-to-month agreement was created between Park Proctor and WECIA. The agreement can be nullified by either entity.
New Business:
Association Services- Tiffany informed board members that neighboring HOA residents complained about unsightly yards. Mark requested addresses of residents not in compliance with city codes so that the board could address the issues via Code Enforcement. Jeannie Galindo is a liaison between the Board and the City of Bryan as needed. Any further action will go through Association Services.
Next Meeting– August 18, at 7:00 pm in the park weather permitting
Meeting Adjourned– Motion made by Laura Stafford, seconded by Anja Schwalen. Motion carried. Meeting adjourned at 7:46 pm.
Board Meeting, Monday August 18
7pm in the park. All invited to attend!
WECIA BOARD MEETING MINUTES May 19, 2025
Call to Order: 7:00 pm by Mark Coppock
Members Present: Mark Coppock, Anja Schwalen, Jeannie Galindo, Laura Stafford, Roger Edgar
Visitors: Cam Keely, Sheila Carter, Mike Stafford
Minutes Read and Approved: Laura made a motion, Roger 2nd, motion passed
Treasurer’s Report: $34,864.96 as of 5-13-25. Note: ACH payment for $2,170 for insurance had just cleared)
Block Reports: Park Proctor requests funds to replace the soccer nets and the basketball nets up to $200.00 or 3 board members approved it over $200. Roger made a motion, Laura 2nd, motion passed.
Resident Concerns:
- Resident on Westwood is healing, but not home yet. Home is not up for sale at this time.
- Pit Bull running loose. Animal Control was notified.
Old Business:
- Insurance Renewal Cleared (see above)
- Easter in the Park: approximately 50 residents came, and 600 eggs were hidden. Lots of good feedback on the “toy” eggs in place of candy eggs.Bank signers update: All new board members who are check signers have been updated.
New Business:
- Houses flooding on Wilderness. Sheila Green came out and took pictures, but no action has been taken by the city or updates about the situation. The last information given by the city was that a plan needed to be formulated and funding secured.
- Erosion of yards along the creek. Can the city help with the erosion? Roger will compose a letter, and have Association Services peruse the letter before board members sign the letter. Laura made a motion for this action, Anja 2nd, motion passed.
- Website update and questions: Mark will add Mike Stafford to the park page and update the email to Association Services. Anja will help keep the website updated.
Next Meeting: August 18 at 7:00 pm in the park
Meeting Adjourned: 7:55 pm. Roger made a motion, Anja 2nd, motion passed.
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